Fleet Assistant

We are seeking a detail-oriented and organised Fleet Assistant to provide administrative and operational support to our Fleet team.

The purpose of this role is to coordinate vehicle movements after sale, maintain accurate vehicle and load records, and support compliance and traceability to ensure smooth daily fleet operations.

The Woodford Group was established in 1991 in Durban, originally as a car rental company. Today, the Group offers a full suite of mobility solutions, including short-term car hire, long-term vehicle leasing, and vehicle sales and trade options, operating across a national network.

Join The Woodford Group, where our vision is to be the best and most trusted mobility brand in Southern Africa.

FLEET ASSISTANT to be based in Springfield, Durban

Join a vibrant and forward-thinking team, where innovation and exceptional customer service drive everything we do.

As part of our team, you’ll:

• Make a difference: Contribute to a company that leads the market and values the impact of every team member.
• Grow your career: Take advantage of opportunities to develop your skills and advance in a supportive environment.
• Collaborate and innovate: Be part of a collaborative culture that values fresh ideas and teamwork.

Your contributions matter, and your growth is our priority.

Join us and be part of something extraordinary!

Accuracy: You are highly accurate and detail-focused, ensuring that all vehicle records, licensing details, and asset register information are captured correctly. You understand that even small errors can impact compliance, audits, and operational traceability.

Devotion to Quality: You take pride in delivering work to a high standard. You carefully check documentation, follow procedures thoroughly, and ensure that all licensing, registration, and data records meet required standards before submission or filing.

Planning: You can plan and organise your workload effectively, managing multiple vehicle records, follow-ups, and deadlines at the same time. You prioritise tasks to ensure licensing and registration processes are completed timeously without delays.

Dutifulness: You are reliable, responsible, and consistent in how you approach your work. You follow procedures, respect rules and controls, and take ownership of your responsibilities, particularly when handling confidential or sensitive information.

Performing Under Pressure: You remain calm, focused, and accurate during peak periods or when workloads increase. You are able to meet deadlines and maintain quality standards even when under time pressure or dealing with urgent requirements.

Cooperation: You work well with others and communicate professionally with internal teams, dealers, licensing authorities, and third-party service providers. You support team objectives by coordinating information, sharing updates, and resolving issues constructively.

Integrity: You act with honesty and professionalism at all times. You handle vehicle ownership data, licensing documents, and internal records with discretion and ensure that information is accurate, secure, and compliant with company policies.

Results Orientation: You are focused on completing tasks and closing outstanding items. You follow up proactively on licensing, registrations, and documentation to ensure that processes are completed fully and on time, contributing to accurate records and smooth fleet operations.

NON-NEGOTIABLE:

• Proven administrative experience (preferably within a fleet, vehicle, automotive, logistics, or car rental environment).
• Computer literate with working proficiency with Microsoft Excel (or similar data management systems) for accurate data capturing and tracking.

WILL ALSO COUNT IN YOUR FAVOUR IF YOU HAVE:

• Previous experience dealing with licensing departments.

Vehicle Licensing & Registration

Coordinating and processing vehicle licensing, dealer stocking, and registration after vehicles are sold

Preparing and submitting required documentation to licensing authorities

Liaising with traffic departments, licensing offices, OEMs, and…