Project Manager, IT Project Manager

Job Title: Senior Project Manager

Work Location: Hybrid(2 Days per Week)/On-Location, if Remote within the continental US)

The Project Manager will be responsible for end-to-end planning, coordination, governance, and execution oversight for complex, multi-phase initiatives spanning discovery and migration execution. This role requires strong project control discipline, executive-level communication skills, and the ability to manage risk, scope, schedule, and stakeholder expectations across cross-functional teams. The Project Manager will serve as the central point of accountability for schedule integrity, milestone delivery, and adherence to contractual and governance requirements.

Project Planning & Coordination

• Develop and maintain a comprehensive, integrated project plan covering all phases, including discovery, design, and migration execution.
• Define detailed work breakdown structures (WBS), task dependencies, resource assignments, milestones, and critical path activities.
• Coordinate activities across multiple work streams and teams to ensure alignment and timely execution.
• Facilitate weekly project status meetings, track action items, and ensure accountability for deliverables.
• Monitor progress against the approved baseline schedule and proactively address schedule variances to ensure on-time milestone delivery.

Risk & Issue Management

• Establish and maintain a comprehensive project risk register aligned with enterprise risk management standards.
• Identify, assess, and prioritize project risks using probability and impact analysis.
• Develop and implement mitigation and contingency strategies, including proactive buffer management.
• Monitor risk triggers and escalation thresholds, escalating issues to executive sponsors as required.
• Track risk resolution and continuously update risk posture throughout the project lifecycle.

Stakeholder Communication & Reporting

• Provide clear, concise, and accurate weekly status reports to project sponsors and senior leadership.
• Communicate schedule changes, risks, and impacts to stakeholders in a timely and transparent manner.
• Manage stakeholder expectations through structured communication and evidence-based reporting.
• Facilitate informed decision-making processes, including evaluations and recommendations for target platform selection.
• Act as the primary liaison between technical teams, business stakeholders, and executive leadership.

Scope & Change Control

• Enforce scope boundaries as defined in the Statement of Work (SOW) and approved project charter.
• Manage and document change requests in accordance with the formal change control process.
• Assess impacts of proposed changes on schedule, cost, resources, and risk.
• Ensure that out-of-scope requests are properly documented, evaluated, and deferred to future phases when appropriate.
• Maintain strict alignment to agreed-upon deliverables, timelines, and governance standards.

Key Deliverables

Project Schedule & Work Plan

A detailed, integrated project schedule including:

• Task-level assignments and ownership
• Milestone dates and phase gates
• Critical path analysis
• Resource allocation and dependency mapping

• Ongoing weekly tracking of actual progress against the approved baseline schedule.

Weekly Status Reports

Consolidated weekly status reporting that includes:

• Summary of completed and upcoming activities
• Key accomplishments and blockers
• Issues requiring sponsor or leadership attention
• Updated risk register entries
• Contingency buffer consumption tracking
• RAG (Red/Amber/Green) status indicators for schedule, scope, and risk

Risk Management Log

A comprehensive risk management log containing:

• Identified risks with probability and impact scoring
• Mitigation and contingency strategies
• Defined trigger conditions and escalation paths
• Ongoing tracking of risk resolution and residual risk

Project Charter – Execution Phase

A forward-looking project charter for the migration execution phase, including:

• Recommended execution timeline and phase sequencing
• Resource and staffing requirements
• High-level budget estimates
• Defined success criteria and performance metrics
• Governance and decision-making structure
• Lessons learned and insights from the…