Fiscal Assistant

Job

Requisition

Closing Date: 03/12/2026

Agency:
Abraham Lincoln Presidential Library and Museum

Class

Title:

ACCOUNT TECHNICIAN II - 00116

Skill Option:
None

Bilingual Option:
None

Salary:
Anticipated Starting Salary $4,586 monthly;
Full Range $4,586 - $6,228 monthly

Job Type: Salaried

Category:
Full Time

County:
Sangamon

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview:

The Abraham Lincoln Presidential Library and Museum is looking to fulfill the role of Fiscal Assistant. The Fiscal Assistant supports the agency's financial operations by performing accounts payable duties, processing vouchers, monthly reporting, reconciliations, and maintaining fiscal recordkeeping. This position assists with payroll processing through data entry and upkeep of automated systems, while ensuring compliance with established financial procedures.

Abraham Lincoln Presidential Library and Museum offers a robust benefit package including:

* Monday-Friday schedule

* Health, life, vision, and dental insurance

* Paid Parental leave

* Pension Plan

* Deferred Compensation, and other pre-tax benefit programs

* Employees earn (12) paid sick days annually
* (10-25) paid vacation days (based on years of service)

* Employees earn (3) paid personal days (pro-rated based on start date)
* (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

* Perform accounts payable duties, process vouchers and maintain fiscal records

* Supports payroll and timekeeping functions through data entry and assisting with the upkeep of automated systems

* Oversees property and inventory records to ensure accurate tracking, reconciliation, and reporting of assets

* Ensures financial accuracy through reconciliation of monthly reports

* Oversees double entry ledger, prepares deposits and supports fiscal year-end closing

* Responsible for accounts receivable management

* Supports the agency's travel and vehicle usage by ensuring compliance and accurate record-keeping

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

* Requires knowledge, skill and mental development equivalent to completion of two (2) years of college and one (1) year of technical accounting experience OR requires four (4) years of related clerical bookkeeping experience

Preferred Qualifications

* 1 year of experience in accounting or financial operations, including voucher payments, and tracking expenditures and monthly reconciliations

* Working knowledge of supporting payroll and timekeeping operations

* Working knowledge applying established accounting methods including reconciling monthly financial reports to ensure accuracy

* Working knowledge with accounting and inventory management procedures

Conditions of Employment

* Requires completion of a…