Office Associate

Position: OFFICE ASSOCIATE
Job

Requisition

Opening Date: 03/03/2026

Closing Date: 03/17/2026

Agency:
Environmental Protection Agency

Class

Title:

OFFICE ASSOCIATE - 30015

Skill Option:
None

Bilingual Option:
None

Salary:
Anticipated Starting Salary $4,004 monthly;
Full Range $4,004 - $5,245 monthly.

Job Type: Salaried

Category:
Full Time

County:
Sangamon

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

* Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.
* Note:

The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Job Overview

The Illinois Environmental Protection Agency (EPA), Division of Legal (DOL), Division of Records Management/FOIA is seeking an Office Associate Option
1. This position performs general office support functions and a variety of complex and specialized clerical information. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the IEPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

* Files, retrieves, updates and maintains hard copy records, microfilm and automated files consisting of complex

specialized records.

* Prepares paper documents and drawings for digital imaging by acquiring and transcribing index information from

various databases onto insert sheets and incorporating the inserts into batched information.

* Provides information, guidance and direction to Agency staff and the general public in records retention functions.

* Performs complex, specialized clerical, secretarial and general office support functions including.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated

above.

Minimum Qualifications

* Requires knowledge, skill and mental…