Subsidy Clerical Associate

Job Title

Office Associate – 30015 (Department of Children & Family Services)

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top‑tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Subsidy Intake Assistant. Under general direction, this position will perform complex paraprofessional functions involved in regulating and monitoring the adoption assistance program. The position will assign subsidy packets to regional DCFS Adoptions staff for review and approval and will monitor and track assignments to ensure compliance with time frames.

This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s adoptions operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

• Serves as Subsidy Support Clerical Associate
• Receives and assigns subsidy packets to regional DCFS Subsidy Support staff for review and approval
• Answers incoming phone calls and greets visitors
• Establishes and maintains files
• Keyboards travel vouchers from handwritten materials
• Serves as backup timekeeper
• Maintains updated Rules and Procedures Manuals
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

• Knowledge, skill, and mental development equivalent to completion of high school
• Two years of office experience
• Ability to keyboard accurately at 45 wpm

• Requires ability to pass a background check.
• The conditions of employment listed here are incorporated and related to any of the job duties listed in the job description.

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10‑25 Days of Paid Vacation time annually – (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12‑hour & part‑time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program – A supplemental retirement plan
• Optional Pre‑Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: httRs://www
2.illinois.gov/cms/benefits/Pages/default.asRX

Work Hours:

Monday‑Friday 8:30am – 5:00pm

Headquarter

Location:

4 W Old State Capitol Plz, Springfield, Illinois, 62701‑1222

Work County:
Sangamon

Agency Contact:
Quiana Richardson

Email:
Quiana.

Richardson

Additional postings are available from the Illinois Department of Children & Family Services.