Operations Associate High School

Position: Operations Associate (Immediate Hire, High School)

What You’ll Do

As the Operations at Veritas Prep High School, you’ll be an integral part of the School Operations Team, playing a central role in ensuring the school implements effective and orderly school and transportation systems and procedures. You’ll also assist with planning and executing family and staff events, student assessments and testing, technology implementation, and facility setup and maintenance. This role is a temporary role that will run from February‑August 2026 with the potential to lead to a longer‑term assignment.

You’ll also:

Administrative Support

• Answer phones, take messages, and respond to inquiries
• Serve as a liaison between the school and families by assisting with enrollment, responding to inquiries, and providing general support to students and their families.
• Support and backup front office staff and Early College program
• Order school supplies and organize purchase orders, invoices, etc.
• Track and manage school supplies, equipment, and resources, ensuring adequate stock and efficient use.
• Assist in organizing school events, including meetings, field trips, student‑led conferences, extracurricular activities, and special programs, ensuring everything runs smoothly.

Student Records Management

• Assist the principal clerk with maintaining accurate student records, attendance logs, and other essential databases, ensuring confidentiality and compliance with school policies.
• Ensure all student information is maintained with the utmost confidentiality and in compliance with the Family Educational Rights and Privacy Act (FERPA).

Data Entry and Reporting

Use Power School to:

Manage daily attendance, including tardies and dismissals, ensuring all students have been marked accurately and communicating with families if a child is absent.

Collect attendance and other data and create and share weekly reports.

Maintain up‑to‑date student and family records in Power School.

Communication and Coordination

• Communicate effectively with parents, staff, and external agencies.

Transportation and Food Services

• Collaborate with the Operations Manager, the Athletic Director, and outside vendors to coordinate and manage all transportation needs, systems, procedures, and compliance, including

Planning and facilitating student routes

Processing transportation paperwork

Coordinating inspections of school vehicles

Coordinating training for all staff drivers

Ensuring anyone who drives school vehicles has appropriate license and training

Arranging transportation for events and field trips

Driving school vehicles when necessary

• Support the special education team with transportation requests outlined in a student’s IEP.
• Coordinate with Sodexo to provide food service and support the food service program.

Events

• Assist the operations manager in planning and executing family and staff events (report card conferences, heritage month celebrations, community meetings, clubs showcases, open house, family nights, etc.).
• Assist in planning field trips.

Facilities

• Maintain signage and bulletin boards in hallways.
• Oversee the maintenance and upkeep of school facilities, including managing school supplies, and ensuring the cleanliness and safety of school buildings.

School‑wide Systems and Procedures

• Support school systems and procedures (arrival, lunch, dismissal, etc.).
• Assist in monitoring and implementing safety protocols, including emergency drills, health and safety regulations, and reporting any incidents or concerns.
• Support staff and student technology.

Other

• Perform other required duties as assigned.

What You’ll Need

• You must be 21 years or older with a valid license for 3 years and a clean driving record.
• Have or be willing to obtain RMV 7D training.
• Strong communication skills, both verbal and written.
• Strong computer skills, including Microsoft Office, Word, Excel, Google Suite.
• Ability to work independently on a variety of tasks.
• Strong interpersonal and communications skills with vendors, students, parents/families, colleagues, and community members.
• Previous experience in operations (experience in school operations preferred).
• Strong attention to detail and follow‑through.
• Strong time‑management skills and the ability to manage multiple…