Accountant, Payroll, Accounting Manager

Section I:
Brief Summary of the job.

The Accountant is responsible for processing the City’s payroll on a biweekly basis. In addition to payroll processing, the Accountant performs a number of general accounting duties including cash balancing, special assessment processing and general ledger reconciliations. The Accountant must be able to understand and implement complex payroll items. This position utilizes a computerized payroll system to compile and record employee time and payroll data;

compute employees' time worked, compute and post wages and deductions and prepare manual paychecks. Furthermore, the need for any payroll-related training, communication, reporting and reconciliations to the general ledger are handled by the Accountant. This position may also track employee leave time such as vacation, personal, compensatory and sick.

• Uses a computerized payroll system to calculate and process payroll for all employees. This includes regular payroll and special payroll items such as severance packages, vacation payouts, etc.
• Ensures accurate set up of employee payroll data such as rates of pay, withholding allowances, benefit deductions, garnishments, vacation time, insurance and 457 deductions, .
• Administers electronic time entry system. Reviews time entry information for completeness and accuracy. Downloads and imports time into the payroll system.
• Creates and runs internal management reports.
• Reviews timely payments to various vendors for tax withholding, unemployment taxes, insurances, child support, garnishments, tax levies for employees, etc.
• Collaborates with payroll vendor to solve discrepancies, test upgrades and research data.
• Ensures compliance with and stays abreast of state and federal laws. Performs research and provides recommendations and guidance as needed.
• Stays current on payroll processing and legal issues to interpret IRS, FLSA and Worker’s Compensation requirements.
• Reviews monthly, quarterly and annual reports i.e. W-2s, 941s, 940s, etc.
• Reconciles payroll to general ledger.
• Issue or reissue physical checks as needed.
• Performs daily reconciliation of general ledger cash receipts and prepares daily deposit.
• Maintains database of special assessment accounts and prepares annual report of special assessments to be certified with the County Clerk to include splits on plats and parcels; billing each district, providing information and preparing all documents.
• Monthly reconciliation of court transactions, trash stickers and facility deposits.
• Journal Entries for daily deposit.
• Daily reconciliation of SHAC deposits including discrepancies and sales tax.
• Accounts Payable Review and backup for Accounts Payable as needed.
• Assist customers with utility billing questions as a backup, including setting up accounts, parcels, etc.
• Provide petty cash to employees and reconcile petty cash bag.
• Provides training to co-workers and new employees as needed
• Performs other duties as assigned.

Duties, responsibilities, scheduling, shift assignments and work location, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

This position requires a Bachelor’s Degree in accounting. Certified Payroll Professional (CPP) designation is a plus. Experience may be substituted for education at a one-to-one ratio.

Two years’ experience in accounting required preferably in the public sector. One year of full payroll processing to include working within a payroll application system and manual paycheck creations required. Experience with Paycor preferred. Experience setting up and maintaining excel spreadsheets.

Attention to detail, analytical skills including research skills, ability to interpret data, ability to analyze information; computer software skills to include Microsoft Office 365, Excel, Word, and Outlook; knowledge of payroll processing systems specifically Paycor and Tyler Incode desired;
Human relations and interpersonal skills; ability to maintain confidentiality;…