Staff Assistant

STAFF ASSISTANT –  This is a highly responsible position that coordinates the facilities operation under the direction of the ADMINISTRATIVE SERVICES DIRECTOR. The incumbent performs duties overseeing building maintenance for two sites for the Florida Department of Health in Hernando County (FDOH – Hernando), provides maintenance, repairs, security, and assists with policies and procedures governing these functions. The role bears responsibility for monitoring, tracking, and maintaining accountability of inventory for all equipment and vehicles.

Independent judgment and decision making are required.

Serves in coordination with the Facilities Services Specialist as a liaison with the Hernando County facilities and vendors that provide services at both facilities. Coordinates with county maintenance crews and contractors/vendors for all necessary installations, repairs, emergency repairs, and maintenance for both facilities.

In coordination with the Facilities Services Specialist, performs maintenance and security of the Spring Hill and Brooksville facilities during and after hours. Serves on-call/subject to call status for building security after hours and weekends, responding to calls for both offices. Ensures building maintenance, small repairs, security and inventory are in working order and compliant with mandates, needs, and policies governing each area.

Provides authorized staff with required access to facilities and maintains security for the same. Assists in keeping outside premises neat, clean, and orderly. Assists with property tracking and inventory. Assists with maintenance of pool vehicles. Assists with transport of medications, client records, reports, equipment, etc. as requested and needed to various departments and agencies.

Work in collaboration with the DOH‑Hernando Preparedness Planner and under direction from the Health Officer for compliance with DOH‑Hernando’s public health preparedness program. Ensures the maintenance of county‑level plans that meet regional and state requirements. Coordinates planning efforts of county community partners including hospitals, emergency management, EMS, private health care, and other governmental and non‑governmental organizations. Ensures the maintenance of all planning documents related to emergency operations (all hazards) for DOH – Hernando.

Identifies shortfalls and gaps in equipment, personnel, and response capabilities. Ensures that county‑level Health Everbridge activities are developed, implemented, and exercised as related to planning, preparedness, and response. Coordinates health and medical response activities per the county comprehensive emergency management plan (CEMP). Assists the Preparedness Planner with coordination of ESF8 communities liaison among the private medical community, public health entities, governmental and non‑governmental agencies.

Supports Hernando’s Health and Medical Consortium including, but not limited to, providing meeting assistance, identifying speakers. Works collaboratively with Hernando County Emergency Management. Provides community and partner trainings on preparedness related topics as requested. Maintains active communication with other agencies and attends meetings as needed and appropriate. Participates in training programs, educational conferences and keeps informed and up to date on preparedness issues.

Participates in and provides information for quality improvement, evaluation, and agency accreditation as needed.

Attend all meetings, manage functional group actions and projects, and provide suggestions and feedback to management as well as new hire onboarding/orientation. The safety coordinator controls and maintains all employee accident and injury records. Reports that contain confidential information are maintained in a locked file cabinet.

Performs other related duties as required or requested. Attends conferences, in‑service programs, and workshops in reference to various programs.

• Knowledge of methods of compiling, organizing and analyzing data.
• Ability to develop and implement safety, security and energy conservation…