Property Management & Contracts Specialist

Overview

This position provides specialized work in support of the development and administration of the Spokane Airports’ property management and contract administration functions.

• Prepares requests for proposals, lease documents, permits, agreements, and contracts for Spokane Airports’ tenants; including airlines, concessionaires, and other business partners.
• Performs research and collects data to develop recommendations on rates and charges and to assist with lease and contract negotiations.
• Obtains, analyzes and summarizes appraisals, studies or other reports related to property management and contract administration.
• Initiates and oversees the maintenance of records and files on available space, tenants, insurance requirements, bonds, leases, and contracts; assists in computing anticipated revenues.
• Obtains, prepares and maintains accurate exhibits, drawings, legal descriptions and other documents commonly associated with leases, contracts or other agreements.
• Monitors compliance involving all lease and contract provisions, including but not limited to scheduled renewals, changes to payment terms, insurance, payments, performance bonds, and tenant required improvements.
• Maintains current data base lease management and billing systems; performs analysis of accounts receivable information and follows through with collection activity.
• Conducts inspections to determine tenant compliance with existing agreements; recommends and ensures corrective action(s) are completed.
• Processes Tenant Improvement Requests by directing to the appropriate departments for comments and/or approval. Compiles and provides comments and/or approval to requesting tenant.
• Coordinates the issuance of permits for first amendment activities and indemnification agreements for activities at Spokane Airports.
• Performs background research related to the purchase, leasing or sale of property; participates in the formulation of contract terms and conducts real estate mathematical analyses and business case mathematical analyses in support of property management activities or special projects assigned by management.
• Performs other duties as assigned.

• A Bachelor s degree from an accredited college or university with a major in Business Administration, Marketing, Public Administration or related field.
• A minimum of two years related experience. Strongly prefer experience in airport property management or multi-use commercial property leasing.
• A combination of education and experience that provides the knowledge, skills and ability to perform the duties of this position will be considered.

• Deliver excellent internal and external customer service.
• Present in a professional manner and with excellent interpersonal skills in order to establish and maintain working relationships with others.
• Maintain confidentiality and handle sensitive information appropriately.
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and changing priorities.
• Be a self-starter and able to work independently and with a team.
• Exercise sound independent judgment within general policy guidelines.
• Communicate effectively both verbally and in writing.
• Engage in independent thinking.
• Organize information into a coherent and meaningful format with attention to detail.
• Effectively use spreadsheets, word processing, database computer software programs and presentation software programs.
• Adhere to a document management system to track development and modification of leases, contracts and other related documents.
• Assist with negotiation of real estate leasing and transactional agreements.
• Review property appraisals for consistency and thoroughness.
• Knowledge of the following:
• The principles and practices of real estate applicable to facility rental and leasing.
• Common legal concepts and terms used in property management.
• The form and content of leases and contracts as they relate to lease or rental of facilities and concessions particularly at an airport.
• The sources of information used and methods involved in analyzing the economic justification for specific leases,…