Event Manager

The Event Manager is responsible for planning and executing events of all sizes with precision and professionalism. This role requires the ability to navigate challenges seamlessly while consistently exceeding guest expectations. We are seeking an individual who thrives in a fast-paced environment, can multitask effectively, and demonstrates exceptional organizational skills while delivering memorable event experiences.

The ideal candidate is a strong team leader who can build, guide, and motivate an effective staff. They must possess excellent client-facing skills, maintain a high level of professionalism, and communicate confidently with guests and vendors alike. Our Event Manager ensures that every gathering is seamless, impactful, and truly unforgettable. The right person will bring both creativity and business acumen to the role, all while fostering positive relationships with team members, clients, and partners.

RESPONSIBILITIES include but are not limited to:

• Serve as the primary point of contact for clients post-booking regarding event-specific planning and logistics (excluding contract and payment inquiries).
• Update Banquet Event Orders (BEOs) and create detailed floor plans.
• Ensure proper staffing levels for all private events (excluding wine club and concert events).
• Support the quarterly planning and coordination of wine club parties.
• Coordinate catering needs and timelines with the Arbor Crest kitchen team.
• Facilitate final walkthroughs and lead event tastings with clients.
• Coordinate wedding rehearsals and serve as Lead Coordinator for day-of-event execution.
• Supervise and lead all event staff, including bar, safety, and coordinating teams.
• Conduct post-event follow-up with clients and vendors and provide reports to the Venue Sales Manager.
• Assist with onboarding and training of newly hired event staff.
• Provide Tasting Room service support during winter months; cross-train to support operations across the property.
• Adhere to all company policies and comply with state and federal regulations.
• Ensure the safety and well-being of all guests at all times.
• Stand and walk for extended periods and work outdoors in varying weather conditions as required.
• Lift and carry up to 50 pounds.
• Operate POS systems, accurately process transactions, and handle cash efficiently.
• Maintain precise documentation of inventory transactions.
• Uphold a clean, organized, and healthy work environment.

Requirements:

• Ability to lift 50 lbs or more lbs.
• Ability to stand for extended periods of time.
• Must be 21 years of age.
• Washington State Liquor Control Board Class 12 MAST Permit (must be obtained within 14 days of hiring)
• Washington State Food Workers card (must be obtained within 14 days of hiring)
• Willing to work days, evenings, weekends and holidays

SCHEDULE AND COMPENSATION:

• This is a full time seasonal position.
• Schedule will vary based on event and business needs, but typically Wednesday - Sunday, with some night shifts and extended hours.