Contracts Specialist

Location: Spokane Colleges District Office Spokane

Department: District Budget/Finance Office

Salary Range: $4,882 - $6,576

Starting salary for this position is: $4,882 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

Spokane Colleges is comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC) serving Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County. Both colleges are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until 4:00 p.m. PST on 03/16/2026. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

JOB SUMMARY

As a key member of the Spokane Colleges Business and Finance Office, this position performs journey level professional contract administration including but not limited to: the negotiation and preparation of complex contracts, interagency agreements, affiliation agreements, the review of leases and letters of understanding to provide or obtain services or goods, including technical contract support activities such as contract cost/price analysis, contract compliance administration or contract property administration.

DUTIES AND RESPONSIBILITIES

• Research, interpret, and apply federal, state and private rules and regulations governing contracts and agreements.
• Ensure all contractual agreements comply with Spokane Colleges policies, procedures, and applicable laws.
• Review, analyze, and evaluate proposals for technical requirements, cost factors, and scope; request policy exceptions or regulatory changes when needed.
• Maintain complete contract records and databases, in accordance with retention and audit requirements.
• Secure required signatures, maintain authorized signatory lists, and oversee contract execution, amendments, renewals, and terminations.
• Prepare reports on contract activity.
• Ensure contract compliance, resolve performance issues, and settle contractor claims as necessary.
• Advise and train faculty, staff, and administrators on contract policies, procedures, and compliance requirements.
• Serve as a liaison between the Purchasing/Contracts office, institution departments, legal counsel, funding agencies, and external partners to resolve issues and ensure timely execution of agreements.
• Collaborate with purchasing staff on developing the contents for competitive contracts and may provide technical advice for RFP’s, RFI’s, RFQ’s, etc.
• Understand purchasing procedures and the ability to follow applicable state and College procurement rules.
• Negotiate contract terms, conditions, pricing, deliverables, timelines, and reporting expectations with internal stakeholders and external parties.
• Attend district and occasionally statewide meetings to support contract administration and institutional initiatives.
• Assist with other budget/fiscal related issues as requested.
• Model professional decorum and mutual respect in all personal interactions.
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements.
• Support and advance Spokane Colleges’ strategic plan and perform other duties as assigned.

* Indicates this is an essential duty.

COMPETENCIES

• Manages Complexity
• Decision Quality
• Action Oriented
• Resourcefulness
• Plans & Aligns
• Ensures Accountability
• Drives Results
• Collaborates
• Builds Effective Teams
• Organizational Savvy
• Instills Trust
• Self-Development

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• An associate degree in Paralegal,…