Contracts Specialist

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Job no:
Work type: Classified Full-Time
Location: Spokane
Categories: Classified
Department: District Budget/Finance Office
Starting salary: $4,882 Monthly (salary range $4,882 - $6,576). Employees in entry step receive salary step advancement after 6 months and annually thereafter. Higher entry step advances after 12 months and annually thereafter. Each step is approx. 5% increase.

Spokane Colleges comprises Spokane Community College (SCC) and Spokane Falls Community College (SFCC), serving Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, plus parts of Lincoln County. Both colleges are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until 4:00 p.m. PST on 03/16/2026. The application process will not be available after this time. Ensure your application is completed promptly. Applications will only be accepted prior to 4:00 p.m. on the closing date.

As a key member of the Spokane Colleges Business and Finance Office, this position performs journey‑level professional contract administration, including negotiation and preparation of complex contracts, interagency agreements, affiliation agreements, lease reviews, letter of understanding reviews, contract cost/price analysis, compliance administration, and contract property administration.

• Research, interpret, and apply federal, state, and private rules and regulations governing contracts and agreements.
• Ensure contractual agreements comply with Spokane Colleges policies, procedures, and applicable laws.
• Review, analyze, and evaluate proposals for technical requirements, cost factors, and scope; request policy exceptions or regulatory changes when needed.
• Maintain complete contract records and databases per retention and audit requirements.
• Secure required signatures, maintain authorized signatory lists, and oversee contract execution, amendments, renewals, and terminations.
• Prepare reports on contract activity.
• Ensure contract compliance, resolve performance issues, and settle contractor claims as necessary.
• Advise and train faculty, staff, and administrators on contract policies, procedures, and compliance requirements.
• Serve as a liaison between the Purchasing/Contracts office, institution departments, legal counsel, funding agencies, and external partners to resolve issues and ensure timely execution of agreements.
• Collaborate with purchasing staff on developing the contents for competitive contracts and may provide technical advice for RFPs, RFIs, RFQs, etc.
• Understand purchasing procedures and the ability to follow applicable state and College procurement rules.
• Negotiate contract terms, conditions, pricing, deliverables, timelines, and reporting expectations with internal stakeholders and external parties.
• Attend district and occasionally statewide meetings to support contract administration and institutional initiatives.
• Assist with other budget/fiscal related issues as requested.
• Model professional decorum and mutual respect in all personal interactions.
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes, and collective bargaining agreements.
• Support and advance Spokane Colleges’ strategic plan and perform other duties as assigned.
• Meet educational and experience requirements (see Qualifications below).

• Associate degree in Paralegal, Business, Business Law, Commerce or a closely related field from an accredited institution, OR equivalent mix of education and experience demonstrating competency.
• At least two years experience negotiating, administering, or terminating contracts, or contract compliance administration (or equivalent).
• Knowledge of agreement processes and requirements.
• Proficiency in automated spreadsheets and other tools for financial analysis and reporting.
• Ability to read and interpret complex rules, regulations and applications of OMB, OFM, GASB, FASB, AICPA, NACUBO, DES, and WEBS.
• Ability to prepare and…