Office Assistant - Spokane Special Assault Unit

Office Assistant 3 (OA3) – Community Corrections Division

[DOC WFSE Monthly Salary Range 39: $3,630.00 to $4,833.00]

Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position works for the Spokane Special Assault Unit (SAU) located at 1717 West Broadway, Spokane, WA 99201. Under general supervision from the Administrative Assistant 3 (AA3), this position performs duties involved with working at the reception desk and provides advanced clerical support for the unit.

Work hours:

Monday-Friday, 8:00 am to 5:00 pm.

The Spokane SAU supervises a caseload of registered individuals who have been convicted of a sex offense by the Superior Court. During supervision, they will be under one or more jurisdictions to include the Indeterminate Sentence Review (Parole) Board, the Court, and DOC. This position requires interfacing with stakeholders as well as therapists and polygraph examiners. In addition to supervision, you may be required to conduct pre-sentence investigations and make recommendations to the Court for an appropriate sentence within the sentencing guidelines.

Exposure to sensitive material is common.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO APPLY Find the Apply instructions at the top of the posting. A complete application packet will include the following:

Applicants wishing to claim Veterans’ preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.

Do not include personally identifiable information or personal photos within your application packet. Incomplete application packages or “see resume” in lieu of the requested information may disqualify you from the process. Provide front desk reception, clerical support, and data entry.

• Greet and direct clients, general public, and/or stakeholders to the appropriate staff.
• Manage a multi-line phone system.
• Provide clerical support to the SAU and the Special Needs Unit (SNU) as needed.
• Manage and maintain electronic and physical files.
• Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.

Other duties as assigned.

• High school diploma or GED equivalent.
• Six months of clerical experience with a basic knowledge of Microsoft Office programs to include Word, Outlook, and Excel.
• Unrestricted driver’s license valid in the State of Washington.

• Maintain regular and reliable attendance.
• Respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Navigate internal and external databases and various computer platforms and applications.
• Proofread written material and identify and correct errors, grammar, and punctuation.
• Communicate effectively (verbal and written) with coworkers, the public, and criminal justice agencies/stakeholders.

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

For more information about our agency, visit our Mission & Vision page.

The WA State Department of Corrections (DOC) is an equal opportunity employer and does not…