Program Coordinator, Student Affairs

Overview

Whitworth University is seeking a Program Coordinator, Student Affairs to serve as a key administrative and operational partner within the Student Life division. This role plays an essential part in supporting a vibrant residential campus by providing high-quality administrative, budgetary, and coordination support to Student Affairs leaders and staff.

The Program Coordinator is often the first point of connection for students, families, and campus partners and helps ensure the Student Life office operates smoothly, professionally, and with care. Through strong organization, attention to detail, and collaborative problem-solving, this role contributes directly to an engaging and supportive student experience aligned with Whitworth’s mission and values.

Administrative & Office Coordination | 60%

• Serve as a primary administrative support resource for Student Affairs leadership, including Residence Life and Community Standards staff.
• Act as a welcoming and knowledgeable point of contact for the Student Affairs division, responding to inquiries and directing individuals to appropriate resources.
• Coordinate calendars, appointments, meetings, and divisional activities, including participation in weekly Residence Life staff meetings.
• Maintain working knowledge of housing, food service, and residence life policies and procedures.
• Manage office operations, including opening and closing the Student Life office, maintaining shared spaces, ordering supplies, and supporting copier and reception needs.
• Coordinate travel arrangements, facility work orders, records management, and divisional logistics, including catering and event support.
• Collaborate with Information Systems to support reporting and database needs.

Budget & Financial Support | 20%

• Maintain accurate budget records for Student Life and Residence Life, including monthly budget reports.
• Prepare expenditure requests, purchasing documentation, and financial reports.
• Support stipends, reimbursements, and program funding for Residence Life staff and student leaders.
• Reconcile purchasing card activity and evaluate budgetary impacts for departmental spending.

Student Employee Supervision | 10%

• Hire, train, schedule, and supervise Student Life front desk student employees.
• Approve time entries and support student employees’ professional development and daily responsibilities.

Additional Responsibilities | 10%

• Assist with department events, retreats, and special projects.
• Perform other duties as assigned in support of the Student Life mission.

• High school diploma or GED.
• Two years of relevant professional experience, or an equivalent combination of education and experience.
• Strong proficiency with Microsoft Office applications and general comfort working with databases and reporting systems.
• Excellent organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple priorities, handle interruptions with professionalism, and work effectively in a dynamic environment.
• Experience handling confidential information with discretion and care.
• Ability to read, interpret, and work with budget and financial information.
• A personal commitment to the Christian faith and to the integration of faith and learning.
• Commitment to Whitworth University’s mission as a comprehensive Christian liberal arts institution affiliated with the Presbyterian Church.

• Collaborative mindset and ability to work effectively within a team-oriented academic environment.
• Strong service orientation and ability to create a welcoming, supportive experience for students, families, and colleagues.
• Attention to detail paired with the ability to see the broader operational picture.
• Openness to learning, adaptability, and continuous personal and professional growth.

Part-time (.47 FTE) | 9 months | 25 hours per week. Willingness and ability to work varied hours, including occasional evenings and weekends as needed.

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university’s mission and integrate their Christian faith into their work.

Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.

Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.

Compensation details: 20-20.5 Hourly Wage