Administrative Manager

About the Northeast Public Development Authority

The Northeast Public Development Authority (NEPDA or Northeast PDA) is a municipal corporation created through a partnership between the City of Spokane and Spokane County. The Northeast PDA exists to revitalize historic Hillyard and its surrounding industrial areas in anticipation of the completion of the North Spokane Corridor later this decade. The organization advances this mission through long‑range planning, strategic real estate and infrastructure investment, regulatory coordination, and the alignment of public and private resources to support equitable, community‑centered revitalization.

The Administrative Manager plays a central role in ensuring the smooth, compliant, and professional day‑to‑day operations of the Northeast PDA. This position is responsible for office administration, board and meeting coordination, records management, invoicing support, organizational logistics, and direct supervision of administrative and office‑support functions. The role works closely with the Executive Director (ED) and the Director of Public Finance (DPF), serving as the primary operational backbone of the organization while clearly delineating responsibilities from higher‑level financial strategy, grant management, and public finance functions led by the DPF.

This is a hands‑on, supervisory role suited to a highly organized, detail‑oriented professional who values operational excellence, stability, and long‑term ownership of core administrative functions within a small, mission‑driven organization.

The Administrative Manager reports directly to the Executive Director and provides day‑to‑day supervision of administrative processes and office operations.

• Organize, oversee, and continuously improve office systems, procedures, and administrative workflows.
• Maintain a clean, orderly, and professional office environment, including:
• Greeting guests and managing office visits
• Monitoring office supplies and coordinating restocking
• Periodic cleaning, tidying, and post‑meeting reset
• Serve as the primary point of contact for general office inquiries and day‑to‑day operational needs.
• Receive, track, and manage public information and public records requests in coordination with the ED and DPF.

• Schedule and coordinate all organizational meetings, including staff, partner, and board meetings.
• Ensure meeting logistics are handled end‑to‑end, including:
• Calendar coordination and meeting invitations
• Distribution of agendas and supporting materials
• Management of virtual meeting platforms and links
• Confirmation of attendance and follow‑up with participants
• Lead preparation for monthly Northeast PDA Board meetings, including:
• Coordinating with the Executive Director and Director of Public Finance to populate board agendas
• Preparing and assembling board packets
• Distributing materials to board members, guests, and City/County staff in a timely manner
• Taking notes and preparing accurate meeting minutes
• Publish required public notices for board meetings, solicitations, and other official actions.
• Track follow‑up items and action items resulting from meetings.
• Track and manage calendars and availability for the Executive Director and Director of Public Finance.
• Coordinate internal and external meeting requests on behalf of leadership.
• Provide general administrative support to leadership to ensure efficient use of time and resources.

• Coordinate with the Director of Public Finance to develop invoice content for Northeast PDA revenue streams.
• Prepare, distribute, and track invoices to appropriate entities in coordination with DPF.
• Monitor accounts receivable status and confirm payments received.
• Collect and organize required supporting documentation for invoicing and payment records.
• Assist the Director of Public Finance with audit preparation by organizing, validating, and compiling requested documentation.
• Maintain organized records related to vendor contracts, invoices, and payment tracking (note: financial strategy,…