Executive Assistant

Executive Assistant for the Vice Chancellor for Finance & Administration

Spartanburg, SC – This position provides administrative assistance to the Vice Chancellor for Finance & Administration and supports multiple administrative offices including Bookstore, Budget & Resource Planning, Facilities Management, University Police, Bursar’s Office, Purchasing, and Professional Development.

Type:
Full Time, 37.5 hours per week. Monday – Friday 8:30am – 5pm; occasional evenings & weekends required.

Pay Range: $48,726 – $50,615 (Salary commensurate with education & experience).

• Maintain Vice Chancellor’s calendar and oversee day‑to‑day operations.
• Process invoice payments and expense reports through People Soft.
• Prepare financial spreadsheets, analytical reports, and business documents.
• Arrange travel and related pre‑travel support.
• Provide clerical support to Finance & Administration offices (purchasing, payment requests, etc.).
• Process payment requests for the Commission on Higher Education.
• Maintain Visa & State purchasing card account records.
• Coordinate contracts, MOUs, and FOIA request reviews with USC legal office.

• Bachelor’s degree in a related field and 2+ years of related experience (or equivalent).
• Preferred: 5+ years in business management, public administration, or administrative services.
• Proficiency with Microsoft Word, Outlook, PowerPoint, and Excel.
• Excellent written and verbal communication, customer service skills, and high level of organization.
• Ability to manage confidential information and handle administrative requests professionally.
• Successful background check required.

• Health and Life Insurance
• Retirement Programs
• Paid Tuition Program
• Employee Assistance Program (EAP)
• 13 Paid Holidays (including extended December)
• Annual Leave and Sick Leave
• Paid Parental Leave
• Professional Development Opportunities

Submit a complete application, including current and previous work history and education. A resume may be attached but does not replace the required sections.

Required Documents:
Cover Letter, Resume, List of References & Contact Information.

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other basis under federal, state, local law, or regulations.

The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.