Procurement Engineer

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General

Job Description:

This Procurement Engineer role provides comprehensive on-site supply chain assistance, embedding a dedicated employee within the project team. This individual serves as the primary point of contact for all supply chain and procurement-related activities, ensuring seamless project execution, effective cost control, and strong supplier relationships.

• Project Integration & Communication:
  This role serves as the primary liaison between the project team, ACCO departments (Purchasing, Fleet, Logistics, Accounts Payable), and all external suppliers. The Procurement Engineer participates in project meetings to keep the team informed on procurement needs and potential delays, and also assists ACCO personnel in a professional and timely manner.
• On-Site Setup & Administration:
  The Procurement Engineer manages jobsite setup, including office trailers and essential services.
• Procurement Log:
  Creates and maintains procurement logs
• Budget & Procurement Management:
  This position oversees the budget and buyout for all project equipment, materials, and services, ensuring timely ordering and managing submittal requests. They are responsible for negotiating with vendors to ensure competitive pricing and availability, processing purchase orders and change orders, and tracking equipment release and delivery against project schedules.
• Invoice & Financial Management:
  The Procurement Engineer manages the Medius queue, validates invoice pricing, and reviews change order requests. They confirm receipt of all invoiced items. Prepare invoice packages as directed for purposes of billing or other project-specific needs and verify prices against POs and supporting documentation.
• P.O. & Subcontract Management:
  This individual ensures accurate committed costs and manages the timely execution of subcontracts. They also oversee subcontractor enrollment in project-specific programs and can issue subcontracts in unique situations.
• Equipment Rental Management:
  The role involves utilizing existing agreements or negotiating new ones for equipment rental. The Procurement Engineer performs rent vs. buy analysis and tracks equipment on rent to ensure accurate charges.
• Supplier Management:
  This position acts as a conduit for project needs to ACCO's supplier base, finding solutions and resolving issues like credit holds or payment problems. They are also responsible for coordinating returns and credit memos, maintaining professional relationships with vendors, and keeping updated authorized vendor lists. Furthermore, they maintain an understanding of vendor products, price trends, and hard-to-find parts, and handle warranty items and core credits.
• Logistics Support:
  The Procurement Engineer sources and manages transportation suppliers for project needs. They oversee costs throughout the project duration.
• Project Close Out:
  This role validates all PO/subcontract values and ensures all invoices are submitted and paid. They manage the closeout of open commitments to reconcile job costs.
• Other Duties:
  The Procurement Engineer performs any other duties as assigned by their supervisor.
• Strong verbal communication and listening skills, both over the phone and in person.
• Strong business writing skills, including the use of proper grammar and terminology.
• Ability to demonstrate high customer service skills.
• Ability to organize large amounts of information while maintaining attention to detail.
• Minimum 3-5 years of experience in a related position or industry.
• H.S. Diploma or equivalent.
• College course in a related field (Business, Economics, Management) is preferred.
• Proficiency in Invoice Processing & Finvari Support or single emphasis point of AFE, Online Accounts, Misapplied Costs, Bidtracer Contact Management, Diverse Businesses, SQM, IT Support, or ACCO Online Store within the first 4 weeks.
• Working knowledge of H.V.A.C. parts and equipment required.
• Knowledge of local manufacturers' representatives and dealers.
• Knowledge of local contractors…