Finance Assistant

CD & Power is Northern California and Nevada's largest generator sales, service, and rental company. For 10 years in a row, we’ve earned a spot among the Top Workplaces in the San Francisco Bay Area because we invest in our people while fostering a family atmosphere. Many of our staff members have made their careers here by moving into our management ranks or taking advantage of extensive training opportunities.

We are seeking an enthusiastic, independent, and motivated Finance Assistant. The qualified candidate will work in our Reno location, supporting our Martinez, Sacramento, and Reno branches. A clean DMV record and a valid Driver’s License are required. This individual must work independently and have excellent time management skills, with an emphasis on attention to detail.

We offer a competitive wage and an excellent benefits package.

More details about this opportunity for a full-time Finance Assistant:

• Collect, review, and process hourly employee timecards.
• Verify overtime calculations for accuracy.
• Maintain payroll records and ensure the confidentiality of employee data.
• Audit employee time entries for accuracy and completeness.
• Train Staff and supervisors on proper timekeeping procedures.
• Monitor attendance, absences, and leave balances.
• Respond to employee inquiries regarding hours.
• Move all time requests, as approved by department supervisors and service writers.
• Prepare bi-weekly on-call pay reports for payroll.
• Prepare bi-weekly prevailing wage reports for payroll.
• Assist with onboarding by explaining timekeeping policies and procedures.
• Track and prepare timekeeping infraction templates.
• Post payroll journal entries and assist the controller with reconciliations.

• Prepare and submit certified payroll reports to government agencies.
• Ensure compliance with prevailing wage laws and contract agreements.
• Provide updates on prevailing wage rates to the HR department.
• Provide certified payroll reports to customers when required for payment of invoices.

• Administer employee leave programs along with the HR department (FMLA, PTO, PFL, Military Leave, etc.).
• Track and update leave balances, ensuring compliance with company, state, and federal requirements.

• Monitor and update sales tax rates in ASPEN.
• Prepare mobile deposits for the Reno branch.
• Become an expert on and interface with our insurance team regarding bonds.
• Special projects as assigned by the Controller.

• Identify inefficiencies in timekeeping systems.
• Recommend and help implement improvements, including software updates.
• Maintain up-to-date processes for all job responsibilities, making updates as needed.

• Experience in payroll administration, timekeeping, and/or HR support.
• Knowledge of certified payroll requirements and prevailing wage laws (preferred for construction/government contracting).
• Strong attention to detail and ability to maintain confidentiality.
• Proficiency with Microsoft Office and payroll software.
• Excellent communication, organization, and time management skills.

This is a new position; therefore, job duties may change at the manager's discretion.

As an equal opportunity employer, CD & Power does not discriminate in hiring or in terms and conditions of employment because of an individual’s race, creed, color, sex, age, disability, sexual orientation, national origin, or other protected characteristics.