Legal Secretary - Private Client

Responsibilities

• Provide the team with typing, secretarial and administrative support.
• Work responsibly to support the needs of the fee earners and the priorities given, delivering a quality service, suggesting improvements to increase efficiencies (where appropriate).
• Assist with digital dictation and administrative support across the firm in line with the Firm's workflow ethic.
• Transcribe and prepare (including preparing first draft in some cases) all correspondence and legal documents through audio typing and word processing, using Firm precedents where appropriate.
• Operate case management system, including storing documents electronically - organising and attaching to relevant matters.
• Become familiar with all relevant computer packages including, but not limited to, PDF Docs, I-Manage, Elite 3E document conversion and Docusign.
• Deal with administrative routines as required, to include scanning, e-faxing, printing and photocopying.
• Be involved in the efficient management of client/matter files to include electronic filing in a timely and accurate manner, together with file opening procedures including, completion of client care letters and terms and conditions (also ensuring they are sent out), file closure and archiving plus any general filing (if applicable).

• Binding and sewing Wills
• Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents
• Prepare, but not limited to, Wills, Codicils and Living Wills, Lasting Powers of Attorney, Deeds of Revocation and Deputyship Orders including the care and storage of those documents
• Complete relevant forms and Land Registry searches
• Understanding of Trust and Deposit accounts and all paperwork around Estate administration

• Experience as a legal secretary or secretary in another field, including the use of a digital dictation tool.
• Strong computer literacy, with good working knowledge of Microsoft Office.
• Ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
• Knowledge of basic document formatting such as page breaks, justification, adherence to firm style and track changes
• Ability to organise own work effectively and plan well to meet required deadlines.
• Evidence of a problem solving “can-do” attitude and the ability to work effectively in a team environment including inducting new team members into department, ensuring they feel welcome, taking on responsibility for their integration into the team.
• Experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners' work.

Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment

Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful