Executive Administrative Assistant

Eaton’s IS VEH VGNA CV division is currently seeking an Executive Administrative Assistant. This is a full time position based at our Southfield MI facility.

The Executive Administrative Assistant will be responsible for providing direct administrative, project, and logistical support to the President, Commercial Vehicle & Aftermarket North America. This role will handle multiple urgent priorities efficiently, effectively, and with the utmost concern for confidentiality.

Salary
:
The expected annual salary range for this role is $56,000 - $83,000 a year. This information is a general guideline; salaries are based on candidate skills, experience, and qualifications, as well as market and business considerations.

• Provide world class administrative support while remaining flexible to allow for changing priorities and timelines
• Manage calendars for leadership team members by scheduling meetings, resolving overlaps and/or conflicts in accordance with the leader’s preferences and guidance
• Coordinate meetings (in person and remote) for small and large global meetings, ensuring infrastructure or digital processes are ready; this may include event planning and coordination for visiting senior management and customers
• Partner with/cover for other assistants with meeting preparation and execution depending on location, vacation schedules, etc.
• Coordinate domestic and global travel arrangements and planning logistics, including processing visas and passports as needed; provide itineraries and coordinate details (meals, seating preferences, etc.)
• Collaborate with leaders and teams to create, update, and edit meeting and event materials, providing effective administrative and technology support using Microsoft Office and other project software
• Support key initiatives including strategic planning, profit plan, organizational capability assessment and special projects; provide administrative support in confidential and sensitive situations
• Prepare monthly reports, expense reports, presentations and processing of invoices using Eaton’s internal systems and tools; coordinate monthly reports including data collection, formatting, preliminary analysis, and preparation of recommendations; organize files and retrieve documentation (electronic and hard copy) in compliance with legal and regulatory requirements, Eaton’s policies, and business needs
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external stakeholders
• Support meeting coordination and related travel arrangements/expense reports for extended team members, as needed
• Ad hoc administrative support as needed
• Comply with the policies, procedures, and expectations outlined by Eaton’s Management System for the Environment, Safety, Security, and Health (MESH) and Quality Management Systems

Required (Basic)

Qualifications:

• High School Diploma or GED from an accredited institution required
• Minimum four (4) years’ experience in an administrative function
• Minimum one (1) year experience utilizing Office 365 products including Excel, PowerPoint, SharePoint, and Teams
• Eaton will not consider applicants for employment immigration sponsorship or support for this position. This means that Eaton will not support any CPT, OPT, or STEM OPT plans, F-1 to H-1B, H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc.
• No relocation benefit is being offered for this position. Only candidates who currently reside within 50 miles of the Southfield, MI facility will be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation.

Preferred Qualifications
:

• Bachelor’s Degree from an accredited institution
• Prior experience supporting executive level leadership
• Prior experience with scheduling business travel, managing expense reporting, Oracle and Share Point
• Previous experience supporting or with exposure to executive-level leaders

• Exceptional organizational and time-management skills
• Attention to detail and sense of urgency in completing tasks accurately and efficiently
• Ability to effectively manage confidential information and data
• Str…