Coordinator Special Projects
Job in
Southborough, Worcester County, Massachusetts, 01772, USA
Listed on 2026-03-03
Listing for:
The Public Schools of Northborough and Southborough
Full Time
position Listed on 2026-03-03
Job specializations:
-
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator
Job Description & How to Apply Below
Job Title: Coordinator for Special Assignments
Position Overview:The Coordinator for Special Assignments is responsible for the financial and human resources administrative operations of the District's preschool and after school programs. This position oversees tuition billing and collections, purchasing, budget development, and employee and student onboarding/offboarding and other support to ensure effective, efficient, and compliant program operations.
Key Responsibilities:
- Coordinate the business and human resources administrative functions of the preschool and after school programs.
- Manage purchasing and supply ordering to ensure the Extended Day Programs' needs are met.
- Prepare, issue, and collect tuition billing; maintain accurate payment records; and follow up on outstanding balances.
- Prepare the annual program budget in collaboration with leadership.
- Monitor and reconcile the budget throughout the year to ensure fiscal responsibility.
- Support the onboarding and offboarding processes for Extended Day Program employees, and provide Human Resources support to those employees.
- Manage Extended Day Program student enrollment, including processing new registrations and maintaining accurate records.
- Review Extended Day Program timesheets and vendor invoices for accuracy and prepare for payroll and payment processing.
- Ensure compliance with district policies and applicable regulations.
- Provide customer service to families, staff, and vendors regarding financial and operational matters.
- Perform other duties as assigned to support the effective operation of the preschool and after school programs.
- Associate's degree in business administration, accounting, or related field;
Bachelor's degree preferred. - Two (2) years of experience in business operations, office administration, or related field; experience in a school, childcare, or nonprofit setting preferred.
- Knowledge of budgeting, bookkeeping, and financial recordkeeping.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and financial management software.
- Strong organizational skills with attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Ability to work independently and collaboratively with staff and administrators.
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