Fleet and Property Manager

Location:

Southampton

Salary: A GBP 40k to A GBP 50k

Hours:

40 hours per week, 4 days per week in office

With over 50 years of experience, ICE is the UKs largest independent provider of cleaning equipment. We manage thousands of sites across the UK in a wide variety of sectors including retail, healthcare, warehousing, manufacturing, distribution, and education. As well as supplying and servicing traditional cleaning equipment, we also have over a decade of experience in robotic floor cleaning machines.

As Fleet and Facilities Manager, you are responsible for the efficient management, compliance and optimisation of the Companys vehicle fleet and property assets. The role ensures all vehicles and buildings are safe, compliant, cost:effective and fit for purpose, working closely with internal stakeholders, suppliers and contractors. You oversee the full lifecycle of a diverse fleet, from procurement and deployment through to maintenance and disposal, ensuring availability meets business needs.

You also manage property maintenance and site services, with a strong ESG focus to deliver sustainable, environmentally responsible solutions while maintaining commercial effectiveness.

• Manage the full lifecycle of the Company fleet (HGVs, vans, cars and EVs), ensuring the right mix, availability, safety and compliance.
• Lead fleet procurement and tender processes, maintenance scheduling, servicing and disposal.
• Maintain accurate fleet records, including licensing, inspections, MOTs, servicing and insurance.
• Manage fleet suppliers, leasing companies, maintenance providers, fuel cards, telematics and tracking systems.
• Monitor vehicle usage, costs, fuel/charging efficiency and driver behaviour, ensuring compliance with Company and DVLA regulations.
• Manage vehicle handovers, inspections, accidents and insurance claims.
• Support EV transition and charging infrastructure, promoting safe, efficient and compliant fleet operations.

• Manage maintenance, compliance and operation of Company sites, acting as the main facilities contact.
• Oversee planned and reactive maintenance, statutory inspections and health, safety and environmental compliance.
• Coordinate contractors, site services, utilities, security, cleaning and waste management.
• Support property projects including acquisitions, relocations, refurbishments and space planning.
• Work closely with Health and Safety to conduct site inspections and risk assessments.

• Prepare and manage fleet and facilities budgets, monitoring spend and delivering cost efficiencies.
• Negotiate and manage supplier and contractor contracts to ensure value, performance and compliance.

• Maintain asset registers, compliance documentation and accurate records.
• Produce performance, cost and compliance reports.
• Drive continuous improvement, sustainability and environmental initiatives across fleet and property.

• Develop and maintain fleet and facilities policies and procedures.
• Build strong relationships with stakeholders, suppliers and service providers.
• Promote a proactive, professional and customer:focused approach

• Educated to GCSE level or above, including Grade C (or equivalent) in English and Maths;
• Previous experience in fleet management and/or property management (essential);
• Fleet and Property Management qualifications such as IWFM (desirable);
• Strong knowledge / passion of motor vehicles;
• Competent user of Microsoft Office applications (particularly Excel);
• IT literate with the ability to learn new systems quickly;
• Strong communication skills with an excellent telephone manner;
• Strong organisational skills with the ability