Maintenance Coordinator; eMalahleni

What you’ll be doing

Primary Function – Maintenance Scheduling & Coordination

• Maintain and update weekly/daily maintenance schedules (planned and reactive).
• Coordinate technician allocation, travel logistics, site access, and client notifications.
• Prioritise breakdowns and urgent work based on site criticality and SLA requirements.
• Track open jobs, follow up progress, and ensure close-out documentation is completed.

Primary Function – Spares, Materials & Next-Day Readiness

• Assist teams to identify required spares, consumables, and tools for next-day tasks.
• Confirm availability with stores/suppliers and ensure timely procurement/dispatch.
• Maintain basic spares lists per site (critical spares/minimum stock).
• Escalate long-lead items early and propose interim solutions to avoid downtime.

Secondary Function – Quotations, Procurement Support & Cost Control

• Request and compare supplier quotations and submit for approval.
• Prepare clear scope notes to reduce errors and rework.
• Follow up on POs, deliveries, and lead times, report exceptions.
• Support cost tracking by attaching supporting evidence to job packs.

Secondary Function – Job Cards, Reporting & Document Control

• Compile and issue job cards/work orders including scope, risk notes, parts, and sign-off requirements.
• Ensure completed job cards are returned with photos/readings and client sign-off where required.
• Compile professional site visit reports, maintenance summaries, and breakdown reports.
• Maintain traceable digital filing for audits, compliance, and reporting.

Client Communication & Service Support

• Communicate professionally with clients regarding schedules, downtime, and progress updates.
• Manage expectations and ensure internal alignment on deliverables.
• Escalate recurring issues, safety risks, or performance deviations to management.

Systems, Data & Continuous Improvement

• Keep maintenance records current (Excel registers / CMMS if implemented).
• Track recurring faults, parts usage, response times, and provide management summaries.
• Recommend improvements to scheduling, spares control, and reporting quality.

• Relevant technical qualifications (artisan, technical diploma, or engineering-related).
• Proven experience coordinating maintenance activities across multiple sites/teams (planned and reactive).
• Strong administrative skills: job cards/work orders, filing, reporting, and close-out documentation.
• Comfortable with supplier interaction: RFQs/quotations, scope clarifications, delivery follow-ups, and basic cost control.
• Strong Excel skills; CMMS exposure advantageous.
• Valid driver’s license and willingness to travel to operational sites as required.
• Excellent communication skills (written and verbal).
• South African

• Competitive take-home salary: R20,000 – R33,000 per month, subject to statutory deductions.
• Opportunity to play a key role in ensuring operational excellence across multiple water treatment sites.
• Exposure to technically challenging maintenance coordination and operational management.
• Mentorship, growth, and professional development within a specialized engineering sector.
• A fast-paced, dynamic environment suited to organized, proactive individuals.

• Office-based role in Witbank / eMalahleni (non-hybrid).
• Standard hours:
  Monday to Friday, 07:00–17:00; occasional overtime/Saturday work may be required.
• Occasional travel to operational sites as required.
• Fast-paced, operational environment requiring initiative, adaptability, and resilience.

Click Apply and please complete your application in full. If you don’t hear from us within 3 months, your application was not successful. However, we may contact you for other roles in the future (with your permission).

By applying, you consent to Elchemie processing your personal data for the purpose of job matching. Your data will be securely stored and shared only with trusted service providers and clients.