Foreign Buyer

Basic Functions

• Generate foreign purchase orders in line with production and sales requirements
• Manage back-order reports and expedite orders
• Handle shipping documentation and freight forwarding processes
• Provide ad-hoc assistance as required

• Adhere to company and customer standards, policies, and procedures
• Ensure supplier interactions reflect dedication to quality and customer satisfaction

• Safeguard confidential company and customer information
• Comply with company safety instructions and requirements

• Maintain cleanliness and safety in work areas and warehouse locations
• Use appropriate PPE and report any safety or environmental concerns

• Continuously develop skills and stay updated with new technologies

• Submit purchase orders to international suppliers based on RTP or buying reports
• Ensure timely procurement aligned with production schedules and sales demands
• Verify accuracy of purchase orders and attach supporting quotes when required
• Develop contingency sourcing plans for unavailable goods
• Investigate price discrepancies and ensure accurate system updates
• Follow up weekly with suppliers on outstanding orders
• Maintain audit-ready records of purchase orders and reports

• Oversee expediting process to ensure timely delivery of foreign orders
• Communicate delivery delays promptly to relevant departments
• Consolidate purchase orders to minimize costs
• Obtain approval from Supply Chain Manager or Procurement Officer before expediting

• Obtain minimum three quotations from freight forwarders
• Create purchase orders aligned with freight forwarder estimates
• Verify accuracy of shipping documentation and invoices
• Provide necessary shipping documents to warehouse team upon arrival
• Ensure complete bill pack and purchase order are sent to finance after receipt

• Ensure competitive pricing at all times

• Adhere to company policies and procedures
• Assist management with ad-hoc projects

• Matric/Grade 12
• Tertiary qualification in Purchasing
• Minimum 2 years’ procurement experience in mining and engineering industries
• Extensive purchasing experience
• Proficient in MS Office
• Knowledge of international purchasing practices, foreign exchange, freight forwarding, and INCOTERMS
• Ability to perform under pressure and meet deadlines
• Strong attention to detail and administrative skills
• Ability to work independently with high responsibility

• Strong organizational and time management skills
• Excellent interpersonal and communication skills
• Analytical thinker with problem-solving abilities
• Customer-focused and accountable
• Ability to work independently and collaboratively

Commitment to safety, compliance, and quality standards