Payroll Specialist

The Payroll Specialist ensures accurate, compliant processing of payroll in accordance with South African Labour law, relevant Bargaining Council collective agreements — specifically the National Bargaining Council for the Private Security Sector (NBCPSS) and the National Bargaining Council for the Electrical Industry (NBCEI) — as well as statutory requirements (SARS, UIF, COIDA) and internal policies.

• Compensation Management & Financial Analysis
  • Ensure accurate, compliant processing of payroll in accordance with South African labour law, relevant Bargaining Council collective agreements — specifically the NBCPSS and NBCEI — as well as statutory requirements (SARS, UIF, COIDA) and internal policies.
• Payroll Processing & Compliance
  • Process accurate and timely payroll for all employees, including security officers, engineers, artisans, and contract personnel.
  • Ensure adherence to Bargaining Council Collective Agreements: NBCPSS minimum wage thresholds, allowances, overtime, leave pay, and deductions; NBCEI wage and benefit tables, collective bargaining levy, pension/provident funds, sick benefit funds and designation codes.
  • Apply appropriate sector-specific remuneration rules, including shift differentials, standby allowances, and statutory benefit contributions.
• Statutory & Bargaining Council Compliance
  • Administer statutory deductions and filings: PAYE, UIF, SDL, COIDA, and relevant SARS submissions (EMP
    201, EMP
    501).
  • Maintain compliance with Basic Conditions of Employment Act (BCEA) and relevant sector determinations where applicable.
  • Ensure participation and compliance with Bargaining Council requirements for registered employers, including collective bargaining levies, dispute resolution procedures, and reporting obligations.
  • Ensure adherence to labour laws, tax regulations, and statutory requirements (PAYE, UIF, SDL).
• Data Maintenance & Systems
  • Maintain comprehensive and secure payroll records, including employee classifications aligned to Bargaining Council designations.
  • Administer employee master data in payroll systems and integrate with time & attendance platforms.
  • Prepare monthly payroll journals and ensure accurate GL reconciliations.
• Reporting, Reconciliation & Audits
  • Produce detailed management reports by project, division, or contract.
  • Reconcile payroll outputs with financial records, including Bargaining Council contributions and levies.
  • Support internal and external audit activities with documentation demonstrating compliance to collective agreements and statutory mandates.
• Employee & Stakeholder Engagement
  • Respond professionally to payroll enquiries from employees and management.
  • Advise on Bargaining Council minimum standards and payroll implications resulting from changes to NBCPSS/NBCEI agreement.

• Diploma/Degree in Payroll Management, HR, Finance, Accounting, or related field.
• 3–5 years payroll experience in South Africa, ideally with exposure to security and engineering sectors.
• Strong understanding of Bargaining Council collective agreements, especially NBCPSS and NBCEI provisions.
• Strong understanding of cost-to-company structures, payroll principles, and tax laws.
• Comprehensive knowledge of South African payroll legislation and statutory compliance.
• Advanced Excel and strong financial modelling skills.

• Exceptional accuracy, attention to detail and data integrity.
• Ability to interpret and apply collective bargaining agreements correctly.
• Advanced payroll software proficiency (e.g., Sage VIP, Pastel Payroll, VIP, etc.).
• Strong interpersonal skills for effective communication with employees and compliance bodies.
• Strong analytical and financial interpretation skills.
• High attention to detail and numerical accuracy.
• Sound understanding of remuneration structures and statutory requirements.
• Excellent communication and professional stakeholder management.
• Confidentiality and integrity in handling sensitive information.
• Proficiency in MS Excel, HRIS systems, and payroll platforms.