Income Auditor

JOB DESCRIPTION

Job Description

TASKS, DUTIES AND RESPONSIBILITIES

• Ensure that you received a Signed Off Night Audit Pack daily from the Night Team.
• Confirm that all reports on checklist have been reviewed by night team and that all discrepancies have been flagged and dealt with accordingly
• Ensure that all prelist is balancing daily
• House accounts, Voids and Discounts are removed from the pack in preparation for the daily negative posting pack that needs to be handed over to the GM and FC to be approved.
• Ensure the night audit packs are stored in a secure environment.

• Ensure that all funds are collected on a daily basis for the previous day / s banking from Operational Departments, ie. Front Office, F&B, SPA, ICC
• Collection of banking packs dropped must be checked against bank / cash drop log book
• Cash up’s must be checked for correctness and any discrepancy investigated / reported immediately.
• Follow up on advances to any shortages
• Keep a running record of any overages / shortages
• Keep a running record of all cash dropped and banked on a weekly basis
• Daily banking to be done into cash device and coins to be bagged in G4S bag with a deposit slip
• Recon to be kept of amounts deposited vs amount in Bank Account
• Ensure readiness for cash collections
• Month end cash recon to be completed CB vs Opera cash transactions
• Ensure that AFC signs off banking daily.
• Ensure that FC signs off on all banking recons monthly.

• The Petty Cash Float is a fixed amount and must be reconciled to this value on a weekly basis.
• All petty cash requests are to be accompanied by a Petty Cash Request Form and signed by all authorized department heads ahead of issuing.
• All Petty Cash Request Forms must be signed as received by the person requesting the funds.
• All Petty Cash Receipts must be marked with a “Paid” stamp
• Ahead of month end to ensure that all outstanding receipts / funds are collected to ensure that no expenses roll over into the new month and the Petty Cash on hand equates to the fixed amount.
• Ensure enough funds / change is kept and that all staff who have floats are adequately stocked with change before weekend / public holidays / anticipated busy times
• Float to be reimbursed at least once a week and to be reconciled

• Cash Floats will only be issued to staff members upon receipt of an authorized Float Acknowledgement Form.
• All cash floats are to be counted on a surprise basis at least once a month and on the 1st of the Month to ensure floats are closed off for the month balancing back to the Balance Sheet.
• Any shortages on floats are to be reported immediately and investigated.
• The Income Auditors floats are to be kept separately under lock and key.
• The Cash Change float is to be replenished on a regular basis to ensure sufficient supply of change to all departmental floats.

• Front Office will issue Front Office reimbursements to the Income Auditor in the form of Forex returns / paid outs.
• Ensure all relevant paperwork has been completed and signed before cash may be issued for reimbursements.
• The Income Auditor is to manage the safe keeping and return of these funds to the individual Front Office staff.
• All reimbursements for the month must be done in the month before we close month end.
• Daily paid out report printed from opera with backup and get signed off by GM & FC

• The Income Auditor responsibilities with regards to Credit Cards is as follows :

Review of Credit Card Banking on a daily basis to ensure all transactions have been raised correctly and have all the required backup.

• Clear off all credit cards from Opera once it has reflected in our bank account.
• Ensure a recon is completed by the 2nd of the month.
• Facilitate credit card refunds and hand over the refund pack at month end to ensure it is checked by AFC / FC to ensure segregation of duties are followed.

The Income Auditor is to monitor all Credit Card Disputes sent by any financial institution, ensure they are sent off to the required individuals and follow up until completion.

• The Assistant Financial Controller is to be notified immediately as to…