Creditors Clerk

Our client is currently hiring a Creditors Clerk who will be responsible for the accurate processing, reconciliation, and payment of supplier accounts, ensuring all invoices, statements, and payments are managed efficiently and in line with company policies and deadlines within a fast-paced FMCG retail environment.

Key Responsibilities:

• Capture and process supplier invoices, credit notes, and supporting documentation accurately.
• Match invoices to purchase orders and delivery notes (3-way matching).
• Ensure correct VAT treatment and compliance on invoices.
• Maintain accurate supplier master data and banking details.
• Reconcile supplier statements monthly (or as required).
• Investigate and resolve invoice discrepancies, pricing differences, and missing documentation.
• Follow up with stores, procurement, and suppliers to resolve outstanding issues.
• Prepare supplier payment schedules in line with agreed terms.
• Ensure payments are approved, processed, and allocated correctly.
• Maintain accurate records of payments, remittances, and proof of payments.
• Assist with urgent / ad-hoc payment requests where required.
• Respond to supplier queries professionally and timeously.
• Liaise with internal departments (Receiving, Buying, Stores, Operations) to resolve creditor-related queries.
• Escalate unresolved disputes to the Creditors Supervisor / Finance Manager when necessary.
• Assist with creditors age analysis and reporting.
• Maintain proper filing (digital and hard copy) for audits and compliance.
• Support month-end processes and deadlines.
• Assist with audit requests and documentation preparation.

Personal Attributes:

• Matric (Grade 12) – essential
• Finance/Accounting qualification (certificate/diploma) – advantageous
• 2+ years experience as a Creditors Clerk / Accounts Payable Clerk (FMCG or retail highly beneficial)
• Strong reconciliation experience (high volume environment preferred)