Accounting & Finance Officer

The Accounting & Finance Officer is responsible for overseeing the company’s full financial function, ensuring accurate financial reporting, cost management, and cash flow optimization. This role supports the management team in strategic financial planning, compliance, and maintaining robust internal controls, while managing all

accounting operations within Zoho Books / Zoho Inventory.

Key Responsibilities

1. Financial Management & Reporting

- Prepare and maintain monthly management accounts and financial statements.

- Monitor and analyse financial performance, highlighting variances against

budgets and forecasts.

- Manage the month-end and year-end closing processes.

- Prepare annual financial packs for external auditors.

- Ensure timely submission of statutory returns (VAT, PAYE, Income Tax, etc.).

- Create financial dashboards and reports within Zoho Analytics.

2. Accounting Operations

- Manage daily accounting operations (accounts receivable, payable, bank

reconciliations, journals).

- Capture and reconcile all financial transactions in Zoho Books / Zoho

Inventory.

- Process supplier invoices, payments, and customer receipts accurately and

timeously.

- Reconcile creditor and debtor accounts monthly.

- Ensure stock and inventory values are correctly reflected in the accounting

system.

3. Budgeting, Forecasting & Cost Control

- Develop and manage annual budgets and financial forecasts.

- Track production and logistics costs to ensure profitability per product line.

- Identify cost-saving opportunities and support pricing strategy decisions.

- Maintain accurate costing models for school and sports bags (including

materials, labour, and freight).

4. Cash Flow & Treasury Management

- Monitor daily cash flow and prepare weekly cash flow forecasts.

- Manage banking relationships and ensure sufficient working capital.

- Oversee payment schedules and supplier settlements to maintain cash

efficiency.

5. Compliance & Governance

- Ensure compliance with South African financial, tax, and labour legislation.

- Manage all SARS submissions (VAT
201, EMP
201/501, Provisional Tax).

- Maintain and file statutory company records (CIPC, UIF, COIDA, etc.).

- Liaise with auditors, tax consultants, and other financial service providers.

6. Zoho Systems Management

- Maintain and optimize Zoho Books, Zoho Inventory, and Zoho CRM for financial

tracking.

- Ensure data integrity between inventory, sales, and financial modules.

- Implement process automation and improve system-based reporting.

- Train staff on correct use of Zoho for invoicing, purchase orders, and stock

management.

7. Management Support

- Support Sales & Operations teams with costing, pricing, and margin analysis.

- Provide management with regular financial insights for decision-making.

- Assist with internal control improvements and SOP documentation.

Daily Tasks

- Record and reconcile all bank transactions in Zoho.

- Review and approve supplier invoices and customer payments.

- Monitor stock valuation and COGS postings.

- Update daily cash flow tracker.

- Check sales invoices and ensure accurate posting to ledgers.

Weekly Tasks

- Prepare weekly cash flow report and send to management.

- Reconcile creditors, debtors, and bank accounts.

- Review stock movement reports in Zoho Inventory.

- Follow up on outstanding customer payments.

- Verify logistics and supplier costs against purchase orders.

Monthly Tasks

- Prepare management accounts and financial performance reports.

- Conduct full month-end reconciliation (bank, stock, VAT, payroll).

- Update and review budget forecasts.

- Submit VAT and payroll declarations.

- Meet with management to review performance, margins, and cost-saving

measures.