Stock Administrator; Mabalingwe

Stock Administrator (Mabalingwe)

To efficiently manage and monitor the resort’s inventory, ensuring accurate stock levels and timely reporting through the use of Microsoft Office and the in-house Oracle Finance system. The Stock Administrator plays a key role in supporting resort operations by maintaining reliable and up-to-date stock records, coordinating stock movements, and assisting in procurement and finance-related tasks.

Key Responsibilities:

Maintain accurate and up-to-date records of all stock transactions using the resort's Oracle Finance system.

Monitor inventory levels across various departments (, food & beverage, housekeeping, maintenance) to prevent overstocking or stockouts.

Process stock requisitions, deliveries, and transfers, ensuring correct documentation and approvals.

Conduct regular stock takes and reconcile variances in coordination with department heads.

Prepare daily, weekly, and monthly stock reports using Microsoft Excel and Oracle Finance tools.

Coordinate with suppliers and the procurement team to track deliveries and resolve discrepancies.

Ensure proper storage and labeling of goods in line with resort and health & safety standards.

Support internal audits and assist with compliance reporting as required.

Collaborate with finance and operational departments to streamline stock management processes.

Key Skills and

Competencies:

Proficiency in Microsoft Office Suite, especially Excel (formulas, pivot tables, reporting).

Experience with Oracle Finance or similar ERP systems – training on in-house setup will be provided if necessary.

Strong attention to detail and high level of accuracy in data entry and reporting.

Good communication skills – both written and verbal.

Ability to work independently and collaboratively in a fast-paced resort environment.

Strong organizational and time-management abilities.

Qualifications and

Experience:

Minimum of 2 years’ experience in a similar stock control or administrative role, preferably in the hospitality or resort sector.

Experience working with ERP or stock management systems (Oracle Finance preferred).

Certification or training in inventory or supply chain management is a plus.

Proficient in English; additional language skills are an asset.

Working Conditions:

Based at the resort premises, with occasional movement between stockrooms and departments.

May be required to work weekends or public holidays based on operational needs.

Will involve both office-based tasks and stockroom oversight.