Procurement Administrator

Location: Boksburg

QUALIFICATIONS AND

EXPERIENCE:

- Matric/Grade 12.
- Diploma or Certificate in Supply Chain, Procurement, or Business Administration
- Minimum 2-5 years' experience in procurement administration
- Manufacturing or engineering experience advantageous
- ERP system knowledge
- Strong Excel and reporting skills
- Vendor relationship management
- Understanding of procurement policies and controls
- Ability to work under pressure
- Strong communication and problem-solving ability
- Effective cross-functional collaboration with Engineering, Aftermarket and Production teams.
- Ability to work independently, prioritise tasks, and meet deadlines
- Ethical and transparent behaviour at all times.
- Must be able to follow structured processes and respect cross functional boundaries. Strong administrative and organisational skills
- High attention to detail and data accuracy
- Knowledge of procurement processes and controls
- Excel and ERP system proficiency
- Strong communication and coordination skills

GENERAL :

- The Procurement Administrator provides administrative, contractual, and compliance support to the Procurement function, ensuring accurate supplier data, contract management, pricing updates, and regulatory compliance (ISO).

DUTIES AND RESPONSIBILITIES:

- Create and maintain purchase orders in ERP systems
- Ensure purchase orders align with approved pricing and contracts
- Maintain and review supplier contracts, pricing agreements, and amendments
- Track contracts, agreements and SLA for expiry dates and manage renewals
- Ensure up-to-date pricing and all supplier data are captured in ERP systems
- Maintain supplier master data and all onboarding documentation
- Manage BBEEE certificates, tax clearance, and compliance records
- Prepare procurement reports and audit documentation
- Support buyers and pricing analysts with data and administration
- Ensure adherence to procurement policies and controls
- Always adhere to the Code of Ethics with all purchases.
- Identifying cost-saving opportunities through alternative sourcing and vendor innovation.
- ISO 9001 documentation discipline and B-BBEE procurement recognition.
- Accuracy of procurement and supplier data
- Contract and pricing data integrity
- Compliance with BBEEE and regulatory requirements
- Audit outcomes related to procurement documentation
- Integrity of all upkeeping of current and relevant information
- Always Assist Management and the Procurement Team with any ad hoc projects and requests.