Tender Manager, Logistics

Time Type:

Tertiary Qualification(s)
Matric

Computer Literacy Level
Advanced Powerpoint, Word
Internet, Experience using MS Dynamics (Advantage)

Job-related Requirements
Minimum of 7 years’ experience in working with
management/sales people.
Excellent written and spoken English – Must have
Experience developing Sales collateral – Must have
Aptitude to train and support users – MS Dynamics

ADDED ADVANTAGES FOR THIS ROLE
Organized and deadline driven
Able to cope in pressurized situations
Previous experience as Personal Assistant
Proven experience as an Executive Assistant, Personal Assistant, or similar role
Excellent organizational and time-management skills
Strong written and verbal communication abilities
High level of professionalism and confidentiality

MAIN PURPOSE OF

THE ROLE
Support the Sales Director as well as the Sales Team with all Tender Submissions as well as any admin related to
Sales submissions and work needed. National Admin for Contract Logistics for CRM

DUTIES & RESPONSIBILITIES
Tender Management Responsibilities:

• Project Manage resources within the Tender Team for the effective execution of tenders

• Schedule and co-ordinate tender response meetings

• Track progress, identify and highlight any risk that could impact submission response.
Content Management:

• Co-ordinate between all stakeholders towards creation of compelling content for all external marketing purposes. Stakeholders included but not limited to:
Subject matters experts within division/business relevant to
campaign, Serious Moonlight (copy writing), Interface Creative (graphic design), 41 Photos
(Videographer/Photographer) and other marketing team members.

• Review and approve all content created

• Co-ordinate the execution of release of content created based on defined platforms
Divisional Tender Management:

• Package engaging responsible persons to ensure commercial, technical, and contractual sections are fully
reviewed and complied with

• Ensure appropriate sign off and legal compliance

• Establish and maintain an effective process for tracking and monitoring tender submissions and award status

• Initiate, document and communicate post tender evaluation, including lessons learned, highlights and milestones
Cross Silo Tender Execution:

• Support on cross silo tenders with content creation that is meaningful and compelling

• Format and proof prior to tender deadline

• Effectively resolve challenges and manage cross-functional teams between different divisions across South Africa to develop and propose a holistic winning solution

• Act as primary point of contact and information source within the organisation from receipt of enquiry until award of contract

• Develop and implement effective processes to address the complete tender package engaging responsible persons to ensure commercial, technical, and contractual sections are fully reviewed and complied with

• Ensure appropriate sign off and legal compliance

• Establish and maintain an effective process for tracking and monitoring tender submissions and award status

• Initiate, document and communicate post tender evaluation, including lessons learned, highlights and milestones

• Ensure holistic flow of our value prop and a oneDSV solution

• Achieve stakeholder compliance to requirements to ensure tender sign off achieved on time by Sales Director

• Development of Sales Collateral in support of tender management:

• Review content requirements based on trends identified in tender requests.

• Create compelling content that is engaging and relevant to the tender, in support of developing a winning solution.

• Engage with SME's to extract the intellectual property to support the content development in specific areas.

• Consistently review and update content available for use, across multiple forms/mediums based on business requirements

• Ensure all company documents and certificates maintained and up to date available on Commercial Hub

• Ensure all documents adhere to brand identity

• Update all group and divisional presentations are up to date and accurate

CRM Responsibilities
The National Administrator (NA) is appointed by local management to assist in the support and adoption of MS
Dynamics. The NA…