Property Administrator

Location: La Lucia

Role Purpose
To provide comprehensive lease and debtor administration support to the Property Manager and Portfolio team by ensuring accurate lease processing, tenant account management, legislative compliance (POPIA & FICA), and effective stakeholder communication. The role supports the financial performance and operational efficiency of the property portfolio.

Key Responsibilities

• Prepare lease agreements, addendums, cessions, and related documentation
  - Capture and maintain lease data on MDA and verify against signed agreements
  - Monitor lease expiries, update vacancies, and manage tenants vacating
  - Ensure FICA compliance and POPIA-compliant tenant file management
  - Monitor rental payments, recoveries, reconciliations, and billing accuracy
  - Process adjustments, credits, refunds, and respond to tenant billing queries
  - Obtain meter readings and ensure supporting documents accompany invoices
  - Conduct credit checks and liaise with TPN and attorneys on defaulting tenants
  - Participate in portfolio meetings and provide status feedback to management
  - Maintain accurate records, archive documentation, and audit lease data

Performance Expectations

• Meet deadlines and predetermined targets
  - Maintain high levels of accuracy and attention to detail
  - Manage workload effectively and provide support during peak periods
  - Maintain professional and responsive communication

Minimum Requirements
Relevant qualification in Property Studies, Finance, or Business Administration (advantageous)
- Experience in lease administration, debtors, or property administration

- Experience with MDA or similar property management systems (advantageous)