Project Coordinator

Overview

The Project Coordinator serves as the administrative and coordination hub of the Marketing Department. This role provides dedicated coordination and executive support to senior marketing leadership while ensuring the efficient execution of marketing campaigns, projects and departmental operations. The position plays a critical role in enabling seamless cross-functional collaboration, financial governance, supplier coordination and adherence to corporate brand standards.

• Provide comprehensive administrative support to senior marketing leadership.
• Manage diaries, schedule meetings, coordinate meeting venues and virtual sessions, prepare agendas and record accurate meeting minutes.
• Coordinate domestic travel arrangements where required.
• Manage departmental stationery, maintenance requests and onboarding administration.
• Manage incoming calls, emails and general marketing enquiries, ensuring timely and appropriate responses or directing them appropriately.
• Oversee the “The Company Contact Us” mailbox and route queries accordingly.
• Monitor, maintain and update the marketing budget tracking sheet and conduct monthly GL recon with the Finance Department.
• Process purchase orders, invoices and vendor documentation in line with internal procurement policies.
• Liaise with external vendors, agencies, printers and suppliers for administrative and logistic coordination. Coordinate timelines, assist in with internal approval processes to ensure delivery deadlines are met.
• Support gifting initiatives in collaboration with the Hotel Brand Manager and CSI Manager.
• Manage courier dispatches for gifting and printed materials.
• Provide head office administrative support to the company properties for special projects and national campaigns, where needed.
• Coordinate freight, distribution and logistics for marketing collateral and promotional items.
• Oversee storeroom management and branded collateral inventory control.

• Grade 12 (NQF
  4).
• Qualifications in Business Administration, Office Management, Project Management or a related field would be an advantage.
• Minimum of 2 years’ experience in a marketing coordination, project coordination or administrative support role.
• Excellent written and verbal communication skills in English.
• Strong numeracy skills and financial administration capability.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Working knowledge of Smartsheet and Docu Sign would be advantageous.