Administrator: Operations – FTC - Kruger Mpumalanga Dispatch

The Administrator:
Operations is responsible for loading of new vehicles into systems, labeling of car tags, supplying dispatch with new cars and de-fleeting old cars.

• Receive new vehicle manifest from the fleet control department
• Confirm with OEM when vehicles will be delivered
• Complete the required documentation to prepare for new vehicle receipt
• Receive new vehicles, add all new documentation to the vehicles, check for damage, check license disk etc.
• Scan vehicle and documentation to load into the system (VPod)
• Advise special investigations department of new vehicles and request installation of the tracking device
• Check all documentation and vehicle information to ensure that all is correctly loaded
• Print information from the system for labelling the vehicle and care keys
• Upload details into the system to identify the location of the key (Nett inventory of the key)
• Compile list of new vehicles ready for dispatch for security monitoring exit of the vehicle.

• Scan all cars in the de-fleet yard to compile a list of vehicles for de-fleet
• Conduct inspection to check for damage that is more than fair wear & tear, service history of the vehicle etc.
• Handover to car sales for secondary inspection (Risk inventory)
• In the case of buy backs call OEM for own inspection
• Compile a report in the event of vehicle rejections to request repairs
• Complete the request for the return of keys and papers for risk cars
• Compile follow up report on non-return of documentation and keys
• Conduct the fuel decanting process
• Receive documentation and keys and dispatch the vehicle to car sales and complete the Vehicle Transfer Contract (VTC) on the system
• Compile the final reports relating to vehicles including: inactive vehicles, overdue vehicles and local open movement
• Follow up on vehicles that have been dispatched but not closed in the system.

The role requires close engagement and collaboration with key internal and external stakeholders.

OEM’s, Pre delivery Inspections Department form OEM, Petrol industrial SA Pty LTD.

• Valid Driver’s License.

Note: Overtime – as required.

• 1 Year Experience in administration in a car rental operations or similar environment.

This job requires that the employee maintains the highest level of Honesty and Integrity as he /she will have access to company assets, cash handling and confidential record storage areas. This requires that a formal personal background check is undertaken.

If you have not heard anything from us after 2 weeks of applying, please consider your application unsuccessful. Applications closing date 24/02/2026