Administrator - East Rand
Job in
Benoni, 1501, South Africa
Listed on 2026-01-22
Listing for:
Architectural Services
Full Time
position Listed on 2026-01-22
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Data Entry
Job Description & How to Apply Below
Overview
Ensure effective completion of all administration duties pertaining the area.
Qualifications- Grade 12 or equivalent
- Excellent verbal and written communication
- Minimum of 2 years admin background
- Computer literate – MS Office
- Experience with Listener – advantageous
Duties & Responsibilities
- Incumbent has to collect quotes for allocated area.
- Check that quotes are on Listener.
- Assign quotes to a technician.
- Prioritize calls to optimize travelling time for technicians.
- Schedule jobs efficiently according to capacity and geographic location (Servicing and Installations)
- Contact clients schedule appointment and confirm time (Including telephone technical bookings and control room booking sheet)
- Assist sales in booking technicians
- Voiding of Aged jobs and giving pipeline figures of installations
- Assisting JHB in sending job cards
- BNS and insurance reports
- Scheduling installations for CPT sales
- Ensure that all documents as received from OTC are handed to the Technical Manager for allocation to technicians. (Invoice stats to Technical Manager)
- Follow up on Top 20, Low Bat and Overactive list
- Resolve all queries related to scheduling immediately and escalate complications.
- Assist technicians, loading of radios and putting on test
- EHS Assistance
- Technical assistance to clients
- Follow up on all jobs with forward for scheduling the same day.
- Ensure department runs efficiently by assisting to relieve in the absence of a team member.
- Order, Issue and Control Stock / Stock Warehouse responsibilities – assist with stock take
- Assist in Technical invoicing
- Distribution of service and installation stock to Technicians.
- Coordinate meetings as required
- Taking Minute taking, agendas, typing and distribution of minutes/correspondence from the OPS department
- Maintain the Manager’s diary
- Maintain the Manager’s filing system
- Coordinate and book all operational travel & accommodation
- Compiling of reports:
Weekly & Monthly - Screen all documentation / correspondence for the Manager (except personal), prioritize it and obtain required information.
- Answer and screen all calls to the Manager
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