Personal Assistant

To provide high level business support services to the CEO office while maintaining the highest level of professional standards at all times.

• Managing the diary on a daily bases and advising of scheduled meetings.
• Planning and organizing meetings with the relevant management team and stake holders.
• Management meeting monthly send out meeting invites/ agenda, minutes to be taken and sent out to management team timeously
• All the equipment in the board room is in working order and readily available for meeting
• Travel booking for Directors and employees as and when needed

• Property management working closes with the director with all the property requirements and giving feedback timeously
• Able to deal with building/ site project managers ensuing that they adhere to all building requirements
• Able to go out on site as and when required to
• Oversee and manage the paperwork for the bed and breakfast with on line bookings

• Collecting payments for approval
• All paperwork for personal accounts to be action timeously
• Debt collecting for personal accounts
• Audits

• Company functions Planning, organizing and managing events
• Ensure that the board room is always ready for meeting stock of water
• Catering for meeting or special events is sorted out

• Minimum 5 years experience as a secretary/personal assistant/ office manager.
• Advanced skills in the use of Microsoft Office,
  Excel and PowerPoint. Excellent oral and written communication skills in English. Some experience with working with the Board of Directors.

• Professional and well groomed, Confidentiality,
• The Ability to work in a pressurized work environment with many deadlines,
• Good interpersonal relations skills.
• Self-motivated, accurate, goal orientated and attentive to detail
• After hours work when required occasionally.