Junior Accounts Payable Clerk

Main Purpose

The Junior Accounts Payable Clerk is responsible for processing and managing vendor payments, handling expense reports, and maintaining accurate financial records. This role ensures the timely processing of payments while adhering to company policies, accounting standards, and internal controls.

• Process vendor invoices accurately and efficiently.

• Verify invoice details against purchase orders and receiving documents.

• Code invoices with appropriate account and department information.

• Resolve invoice discrepancies with vendors and internal teams.

• Maintain organised digital and physical invoice filing systems.

• Schedule and process payments according to payment terms.

• Prepare cheque runs and electronic payments.

• Maintain vendor payment records.

• Reconcile vendor statements and resolve payment discrepancies.

• Process employee expense reimbursements.

• Enter and update vendor information in accounting systems.

• Maintain accurate filing systems for financial documents.

• Assist with month‑end closing procedures.

• Prepare accounts payable reports.

• Support audit requirements by providing necessary documentation.

• Follow established accounting policies and procedures.

• Adhere to internal controls for payment authorization.

• Ensure compliance with tax regulations.

• Report suspicious activities or payment irregularities.

• 12 years experience in a similar accounts payable role.

• Syspro experience essential.

• Strong attention to detail and organisational skills.

• Ability to maintain confidentiality with financial information.