Accounts Payable-Payroll Specialist

We offer single-source facilities services solutions, including engineering, design, installation, repair, maintenance and operations for commercial real estate, financial, healthcare, technology, educational, and industrial facilities.

New England Mechanical Services, Inc. is seeking an Accounts Payable/Payroll Specialist to work on-site to ensure timely and accurate weekly processing of vendor invoices and payroll for the Construction Division.

• Process the Weekly Payroll for the Construction Division.
• Enter material purchase orders, including subcontract purchase orders and agreements, into ERP system.
• Complete and send applicable exemption certificates to vendors as needed for purchase orders and subcontracts on exempt jobs.
• Match vendor invoices to purchase orders and enter invoices into ERP system.
• Address invoice variances and obtain approvals from purchasing staff and suppliers.
• Process credit card charges ensuring costs are accurately posted to the G/L.
• Maintain orderly electronic files adhering to internal controls by scanning purchase orders and invoices.

Additional responsibilities may be assigned as needed.

• High school diploma or general education degree (GED).
• 3-5 five years related experience.
• Proficiency with computers and strong skills in Microsoft Office Products.
• Accounts payable and payroll experience using ERP software applications.
• Experience in cost accounting and construction environments is a plus.
• Must possess strong organizational skills and accuracy.
• Communicate clearly and effectively with supervisors and crew members.
• Effectively able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to create routine reports and correspondence and apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

This position is in-person in an office working environment.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Please review our affirmative action policy.