Office Assistant; Position

Position Title: Office Assistant

Department: Kaposia Elementary School

FLSA Status
:
Non-Exempt

Wage Range: $22.60 to $25.04

Reports to: Building Principal

The Office Assistant provides front office clerical and administrative support to ensure smooth daily school operations. The role also serves as a key point of contact for students, families, staff, and visitors by providing customer service, answering questions, directing individuals to appropriate resources, and supporting communication between the school and home.

• Perform general clerical and reception duties including phones, typing, copying, filing, and record maintenance.
• Serve as the primary point of contact by greeting, screening, signing in visitors, directing individuals to appropriate locations, and ensuring compliance with building security procedures.
• Provide day-to-day support to school staff by responding to requests for supplies, information, and basic office/technology assistance.
• Assist parents and guardians with school-related questions including schedules, permission slips, and general building information.
• Support volunteer coordination by assisting with background check submission and approval tracking.
• Manage student attendance operations including receiving calls, entering attendance in Campus, tracking tardies, and preparing report card attendance documentation.
• Create, update, and transfer cumulative student files, including end-of-year file transfers to secondary school.
• Support school wide testing operations by preparing materials, maintaining confidentiality documentation, and distributing/collecting materials.
• Assist with school events and activities (conferences, field trips, registration events, etc.) including preparation, organization, and logistical support.
• Support student supervision and building safety by assisting with drills, evacuations, lockdown procedures, student behavior support tracking, contacting guardians, coordinating with SRO, and entering discipline referrals into SWIS.
• Other duties as assigned.

• Minimum of High School Diploma or equivalent.
• One to three years previous experience in a clerical position, preferably in a school setting.
• Ability to effectively perform clerical duties such as filing, typing, copying, maintaining routine records, and answering the phone.
• Proficient computer skills including use of Word, Excel, Outlook and databases.
• Ability to manage time well and complete tasks in a timeline manner.
• Demonstrated excellent customer service skills.
• Ability to communicate effectively both orally and in writing with staff, parents, students and community members.
• Proven ability to establish and maintain cooperative and effective working relationships with students, parents, community members and staff.
• Ability to work independently with little work direction.
• Ability to maintain confidentiality, understand and follow data privacy rules and regulations related to students and staff.
• Demonstrated prompt, regular and reliable attendance.

• Work is performed under normal office conditions and there are minimal environmental risks or disagreeable conditions associated with the work. The typical noise level is considered to be moderate.
• Work can be generally characterized as:
  Sedentary Work:
  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

• Medical & Dental Insurance through Health Partners
• 403(b) Retirement option with District match