Accounts Receivable Clerk​/Student Billing Clerk

Position Information

Position Title: Accounts Receivable / Student Billing Clerk (Full-Time, Hourly, Nonexempt Position)

Primary

Work Location:

South Sioux City Campus

Supervisor: Business Office Director

Closing Date: Until filled

Starting Salary: $17–$19 per hour.

“The Nebraska Indian Community College provides quality higher education and lifelong educational opportunities for Umonhon (Omaha) Isanti (Santee Dakota) and all learners.” Nebraska Indian Community College is envisioned as a comprehensive Tribal College which values service through high-quality education. Institutional programs value and cultivate the creative and productive talents of learners, faculty, and staff, and seek ways to contribute to the self-sufficiency of the Nations served, the wellbeing of our communities, and the quality of life and development of its learners, faculty, and service areas.

The Accounts Receivable / Student Billing Clerk is responsible for managing student billing through Empower, including processing tuition and fee transactions, generating monthly statements, reconciling accounts, coordinating with Financial Aid and the Registrar, and communicating with students regarding billing matters. The role also manages accounts receivable in MIP by posting payments, maintaining accurate records, monitoring outstanding balances, preparing summaries, and supporting revenue forecasting.

Additional responsibilities include maintaining an inventory of office supplies and NICC-branded merchandise, conducting quarterly audits, tracking sales, and supporting campus events. The position also provides general business office support by assisting with deposits, invoices, audits, financial reporting, and maintaining confidential records.

• Process and maintain student billing transactions, including tuition, fees, auxiliary programs, and financial aid adjustments.
• Generate and distribute monthly billing statements and reports.
• Reconcile student accounts, identify discrepancies, and ensure corrective actions.
• Process tuition and fee refunds per NICC policy and federal regulations.
• Coordinate with Financial Aid and Registrar to align billing with enrollment and aid records.
• Communicate with students regarding billing inquiries, balances, and payment options.
• Develop and maintain internal Empower procedures for efficiency.

• Process all accounts receivable transactions in MIP, including posting payments, adjustments, and reconciling balances.
• Track customer account details for non-payments, delayed payments, and other irregularities.
• Maintain accurate records of all receivables in MIP and reconcile to the general ledger.
• Collaborate with department leads to forecast revenue and support financial planning.
• Conduct periodic audits of accounts receivable and provide summary reports to the Business Office Director.

• Maintain inventory of business office supplies, instructional materials, and NICC-branded merchandise.
• Track purchasing, issuance, and sales, ensuring accurate accounting in MIP.
• Conduct quarterly inventory audits and reconcile stock records.
• Forecast supply needs and recommend cost-effective ordering strategies.
• Assist with sales, restocking, and tracking NICC gear at events.

• Assist with deposits, invoices, and other financial transactions.
• Support audit preparation and financial reporting.
• Maintain accurate and confidential financial records.
• Serve as a positive and professional representative of the Business Office.
• Perform other duties as assigned to support College financial operations.

• Bachelor’s degree required (accounting, business, or related field preferred).
• Knowledge of accounting software, spreadsheets, and word processing applications.
• Experience in higher education preferred.
• Ability to work collaboratively with a team.
• Strong communication, organizational, and time-management skills.
• Independent thinker with strong judgment, problem-solving ability, and attention to detail.
• Customer-service oriented within a college environment.
• Valid driver’s license, acceptable…