Office Assistant

Description

Robert Half is looking for an Office Administrator for a local school in South San Francisco. Our client is looking for a detail-oriented and friendly Receptionist to join our team in South San Francisco, California. This role will interact heavily with parents and the community. If you are interested in front facing roles, this could be a great opportunity for you!

Please find the details below and if interested, apply now. We are looking to interview people immediately to hopefully start someone on Monday. Do not wait. Apply ASAP!

Responsibilities:

+ Operate a centralized telephone system, direct calls to appropriate personnel; receive and transmit messages; provide general information and assistance to callers as needed.

+ Greet and assist parents, students and other visitors; screen and direct visitors to appropriate District Offices, school sites and personnel; provide informational materials and assistance to visitors and general public.

+ Receive, sort, and distribute incoming, outgoing and internal mail and correspondence; receive and distribute incoming packages; assist other staff in preparing bulk mailings

+ Perform a variety of specialized clerical tasks including data entry, typing, filing and record keeping.

+ Perform general clerical support duties including duplicating, assembling and distributing a variety of materials including forms, letters, memoranda and informational materials.

+ Establish, update and maintain a variety of assigned records and files that may contain confidential material.

+ Order office supplies in accordance with established procedures; type purchase orders.

+ Operate a variety of office equipment including a copier, typewriter, fax machine, copier and a computer and assigned software; maintain and arrange for repairs of office equipment.

+ Maintain reception area in an orderly and attractive manner; organize and update District bulletin boards.

+ Managing the set up of new volunteers, coaches and classified substitute application files, review for completeness and update as additional materials are received.

Requirements

+ Previous experience in receptionist or administrative roles.

+ Proficiency in managing multi-line phone systems and inbound calls.

+ Strong organizational skills and attention to detail.

+ Ability to communicate effectively in both English and Spanish.

+ Familiarity with basic office equipment and filing systems.

+ Customer service skills to provide a positive experience for visitors.

+ Availability to work part-time hours in an office environment that values attention to detail.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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