Executive Assistant

Overview

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Job details

Salary $90,000 - $100,000 per year

A Bit About Us

Our organization is seeking a dynamic and experienced Permanent Executive Assistant to join our team. This role is perfect for a seasoned professional who thrives in a fast-paced environment, can manage multiple tasks simultaneously, and has a keen eye for detail. The successful candidate will provide support to our executive team and will play a crucial role in the smooth running of our organization.

Why join us?

This is a fantastic opportunity to contribute to a dynamic and growing organization in the healthcare sector. If you are a dedicated professional with a passion for excellence, we would love to hear from you.

• Organize and manage all aspects of executive meetings and events, including scheduling, logistics, materials preparation, and follow-up actions.
• Serve as the primary point of contact for internal and external stakeholders. Manage communications, respond to inquiries, and liaise with different departments to ensure smooth business operations.
• Oversee the procurement process, manage budgets, and coordinate with the finance department for timely payments. Ensure the maintenance of office facilities and manage vendor relationships.
• Ensure that all activities are compliant with industry regulations and company policies. Oversee training programs, maintain records, and ensure that all staff members are up-to-date with their training requirements.
• Manage the flow of information within the organization using technology solutions. Ensure data integrity, confidentiality, and compliance with data protection regulations.

• A minimum of 5 years of experience in an executive assistant role.
• Proven experience in meeting and event coordination, stakeholder communication, procurement, finance, compliance, training oversight, and technology and information management.
• Exceptional organizational skills with the ability to manage multiple tasks concurrently and meet deadlines.
• Excellent communication skills, both verbal and written, with the ability to liaise effectively with a range of stakeholders.
• Strong knowledge of business software, including MS Office Suite, and the ability to quickly learn new systems.
• A proactive approach to problem-solving with strong decision-making skills.
• A strong understanding of the healthcare industry, including compliance requirements and industry regulations.
• Bachelor s degree in business administration or a related field is preferred.

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