Senior Administrative Business Partner

Title: Administrative Assistant

Location: South San Francisco, CA (Hybrid)

Duration: 12 Months

• The Senior Administrative Business Partner (Sr. ABP) provides diverse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development by anticipating, determining, and fulfilling business partners' needs in a proactive, well‑organized and customer‑oriented manner.
• Interactions can involve matters of utmost sensitivity; partnering with supervisor and other staff to identify efficiencies across work groups.

• Proactively manage and maintain business partners' complex calendars and meetings
• Coordinate and manage complex travel needs and logistics
• Plan large mid‑level internal meetings (e.g. department meeting, large team/committee)
• Possess advanced knowledge of Client IT systems (ex: cSuite, virtual collaboration tools, etc.)
• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
• Create contracts/purchase orders, and process payment and expense reports.
• Help coordinate candidate/interview process
• Manage and plan team building events & workshops (depending on role and level)
• Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
• Draft email communications on behalf of manager, team, department, leader, etc.
• Manage departmental gSites, Slack, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
• Project Management support:
  Quality Compliance & Clinical Capabilities (QC3) projects & initiatives
  Additional responsibilities assigned (based on business need)

• An average of 5–7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
• BS/BA degree or equivalent industry experience
• Ability to multitask, prioritize and execute tasks independently.
• May assist in the coordination of workflow among team members
• Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
• Demonstrates accuracy and attention to detail of own and others' work, communicates and ensures standards for accuracy and detail within the team
• Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation
• Experience working with senior leaders/management
• In depth knowledge of Microsoft Office (Power Point, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed