Academic Operations Coordinator

Academic Operations Coordinator I

Job No: 497111

Full Time/Part Time: Full-time

Location: South Orange

Categories: Administrator

The Academic Operations Coordinator I will play a vital role in supporting the instructional and administrative functions of the Natural Sciences Unit, which encompasses four academic departments. This position will serve as the primary liaison for course scheduling, academic operations, faculty support logistics, and cross-departmental coordination with the Registrar, Facilities, and administrative leadership. The ideal candidate brings scientific literacy, logistical acumen, and excellent communication skills to ensure timely, accurate, and student-centered academic operations.

• Builds and manages course schedules in Banner/CLSS for Biological Sciences and Chemistry/Biochemistry in conjunction with Department Chairs.
• Coordinates rooms, labs, and specialized spaces with the Registrar, Lab Services, EHS, IT/AV, and Facilities to ensure appropriate science classrooms, lab safety, and technology readiness.
• Oversees academic and lab operations, including catalog updates, governance submissions, lab prep sequencing, stockroom capacities, and hazardous waste pickups.
• Assists with troubleshooting equipment maintenance needs and coordinates the acquisition of service contracts with reputable vendors.
• Supports and onboards faculty and adjuncts, coordinating safety training, system access, LMS shells, instructional packets, and serves as liaison among departments, the Dean's Office, and central units.
• Develops and maintains data dashboards and reports on teaching loads, seat utilization, section-fill patterns, and room-type demand.
• Assists Senior Director with documenting and improving processes (SOPs, workflows, timelines, MS Forms/Power Automate tools) specific to scheduling and lab operations.
• Supports procurement activities related to academic and lab operations in Biological Sciences and Chemistry/Biochemistry.

• BS in Business Administration, or Science/Technology (biology, chemistry, biochemistry, physics, computer science, environmental sciences, applied mathematics, statistics, data science, or sustainability sciences).
• 5-8 years total full-time work experience with progressive responsibilities.
• At least 3 years in Higher Education administration, Registrar, or Facilities.
• Working knowledge of Biology/Chemistry/Physics/Environmental Science teaching-lab realities.
• Advanced Excel, Word, Outlook, Teams/SharePoint.

• MBA or MS in relevant field.
• At least 5 years of experience with scheduling tools, room assignment platforms, section change workflows, Power Automate/Forms approvals.
• Experience exporting from SIS, cleaning, visualizing in Excel/Power BI.

Salary Range: $54,400 - $74,800

Physical Demands: General Office Environment

Benefits Information: Full Time Benefits. Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life. Benefits include medical, prescription, vision insurance, dental insurance, life insurance, and retirement plan. More information available at https://(Use the "Apply for this Job" box below)..

Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. It is a Catholic institution of higher education.

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