Naperville Billing Assistant and Accounts Receivable

Job Details

In-Person

Naperville

$19-$20

Billing Support

• Assist with preparing and reviewing client invoices for accuracy
• Enter billing data into accounting or practice management software
• Verify time entries, expenses, and billing codes
• Support monthly billing cycles and reporting processes
• Maintain organized billing files and documentation
• Communicate with internal team members regarding billing questions or corrections
• Answer incoming calls to the billing department regarding billing questions and payments

• Monitor accounts receivable aging reports
• Identify past due accounts and assist with follow-up efforts through our collection system
• Make professional outbound calls and send email reminders regarding outstanding balances
• Document collection efforts and client communications in the system
• Coordinate with attorneys/managers regarding delinquent accounts
• Assist with payment processing and application of payments to client accounts
• Escalate complex collection issues to the appropriate supervisor
• Help maintain accurate client account records

• High school diploma required
• 1+ year of administrative, accounting, billing, or office experience preferred
• Basic understanding of invoicing and accounts receivable processes
• Proficiency in Microsoft Office (especially Teams, Outlook, and Excel)
• Strong attention to detail and accuracy
• Ability to handle confidential information professionally
• Strong organizational and communication skills
• Ability to meet deadlines in a fast-paced environment

• Experience in a professional legal services setting
• Familiarity with billing or accounting software such as Quick Books, Clio, or Stripe
• Exposure to time-entry systems or client matter management platforms

We are seeking a detail-oriented and organized Billing Assistant to support our billing and accounting operations. This entry-level position requires minimal prior billing or administrative experience and is ideal for someone looking to grow within a professional office environment. The Billing Assistant will work closely with the billing team to ensure accurate invoicing, timely processing, and strong internal communication.

• 401(k)
• Dental insurance
• Health insurance

Monday-Friday