Legal Operations Specialist

Position Overview

The primary functions of this role center on core Legal Operations disciplines—including contract lifecycle management, spend management, and third-party due diligence—as well as close alignment with Finance and other cross functional stakeholders. This position frequently serves as a key liaison between the Legal team and internal business partners across the organization.

To support a growing and dynamic team, areas of responsibility may evolve over time as new initiatives arise and organizational priorities shift. Key responsibilities may include, but are not limited to, the following:

• Contract Management
  • Assist with organizing and maintaining contract files by storing and applying metadata within the company’s document repository and Contract Lifecycle Management (CLM) system
  • Coordinate contract signatures using the company’s preferred electronic signature tool
  • Generate reports for contract sponsors upon request, including standard monthly tracking reports
  • Monitor and follow up on contract related milestones, such as auto-renewals and expirations
  • Draft basic contract amendments using approved company templates
  • Provide quick, frontline CLM support to cross functional business partners
• Procurement & Vendor Management
  • Initiate and track Purchase Order (PO) submissions within the company’s procurement system
  • Support internal partners through the PO process, acting as a primary point of contact for routine PO status and balance inquiries
  • Assist with vendor due diligence tasks, as requested
  • Provide additional procurement or vendor-related support aligned to team needs
• Administrative & Operational Support
  • Monitor system workflows, platform access, and shared in-boxes to ensure timely responses to intake and task queues
  • Provide general administrative and operational support as requested, based on evolving Legal team priorities
  • Assist in maintaining standard operating procedures, checklists, and process documentation
• Other Responsibilities / Areas for Growth
  • Show up as a good human: be respectful, competent, ethical and collaborative
  • Identify opportunities to streamline processes, share best practices, and improve efficiency across the Legal department’s systems, tools, and workflows
  • Build and maintain strong working relationships within the Legal team and with cross functional partners across the organization
  • Proactively seek opportunities to expand skills, take on new tasks, and grow with the Legal Operations function as it evolves

• 1–2 years of experience in Legal Operations, Contracts Management, Procurement support, Compliance, or a similar corporate operational role
• Relationship management experience is a plus
• Project management experience is a plus
• Bachelor’s degree (or equivalent experience) with a strong academic or performance record
• Ability to prioritize effectively, adapt to shifting demands, manage multiple tasks, and follow through consistently
• Strong attention to detail, organization, and accuracy
• Excellent verbal and written communication skills, with the ability to collaborate effectively across all levels of the company
• Ability to work independently with minimal supervision while staying adaptable, patient under pressure, and proactive
• High proficiency in Microsoft Word and Excel
• Experience working with a Contract Lifecycle Management (CLM) system preferred (e.g., SAP CLM, Apttus, Conga, etc.)
• Experience with electronic signature platforms preferred (e.g., Docu Sign, Adobe Sign)

• Positive attitude with the ability to thrive in a fast paced, high output, team-oriented environment
• Demonstrated enthusiasm for solving problems, supporting teammates, and contributing to the company’s success
• Courteous, flexible, organized, reliable, proactive, and able to exercise sound judgment
• Committed to personal growth and development; actively seeks feedback and applies it
• Open, honest, and professional in all communications — with colleagues, leadership, internal customers, and external partners
• Able to handle confidential information with discretion and unquestionable integrity
• A good sense of humor and a willingness to pitch in, no matter how small the task