Administrative Assistants

Open Date 02/17/2026

Requisition Number PRN
44295B

Job Title Administrative Assistants

Working Title Administrative Assistants

Career Progression Track S00

Track Level S4 – Highly Skilled, S3 – Skilled

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary 9:00 am — 5:00 pm

VP Area U of U Health – Academics

Department 01640 – GLOBAL HEALTH

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $50,000-$58,450

Close Date 03/17/2026

Administrative Assistant Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to a sizable specific program or multiple program functions of assigned department’s internal and external customer service, human resource and accounting operations pertaining to areas including (but not limited to) academic, research, health sciences, and community outreach. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care.

Maintain and update communication outlets:

• Website: redevelop, develop and renew content and update information.
• Linked In page management.
• Assist if necessary in newsletter development.

Supports The OGH Director To Develop MOUs By:

• Coordinating with OGC to vet agreements.
• Receiving office of foreign influence approvals.
• Securing signatures of external and internal parties.
• Maintaining records and distributing copies to interested parties including OGE.

Organizes and plans travel activities for visitors.

• Travel arrangements — tickets and hotel.
• Agenda development.
• Coordinate meetings with U of U faculty and staff.
• Coordinate presentations and grand rounds.

• Tickets and hotels arrangements.
• Visas procurement.
• Arrange meetings.
• Process travel expenses.
• Travel reports.

Assist in organizing activities for the monthly Global Health Council and manage the weekly OGH Traffic meeting.

• Meeting minutes taking and distribution.
• Present as required.
• Office supplies.

Includes physical and electronic cataloging and filing:

• Accounting related activities.
• Purchase processing and documenting.
• P-Card and T-Card reports submission and documentation management.

• Coordinate participants.
• Secure location.
• Procure refreshments.

• Organization of interviews.
• Communication with the recruitment organization.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Equivalency statement: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

• Administrative Assistants, III:
  Requires 3+ years of related experience.
• Administrative Assistants, IV:
  Requires 5+ years of related experience.

Benefited Staff

Additional Information:
The University is a participating employer with Utah Retirement Systems (URs). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at  for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable…