Administrative Assistant​/Receptionist

Position Purpose

Under the direction of the Employee Services Manager, performs a variety of administrative functions, receptionist functions, accounting functions, and carries out policies and procedures relating to all administration activity by performing the following duties.

• Provides administrative support to department managers, supervisors, and employees with typing, filing, and meeting logistics.
• Answers incoming phone calls and directs them to the appropriate person or department.
• Greets and assists visitors directing them to the appropriate person or department.
• Maintains the front desk and reception area ensuring a welcoming, professional appearance.
• Provides customer service for Oquirrh Mountain Compost customers. Takes payments, schedules deliveries, and provides information regarding products.
• Provides accounting support to the Finance department with bank deposits.
• Plans, coordinates and provides support for company luncheons, parties, special projects, and events.
• Maintains Plant Tour emails, scheduling, and calendar.
• Maintains contract files and other records in both hard copy and digital formats in compliance with record retention guidelines.
• Monitors and orders office and kitchen supplies to maintain inventory.
• Manages online social media accounts.
• Orders company provided shirts, hats, and jackets as needed.
• Oversees maintenance and repair for security monitoring, janitorial services, A/V systems, lunchroom equipment, and office equipment such as FAX, copy machines, and postage machine.
• Monitors and oversees the administration building to ensure that it remains safe, secure, and well maintained.
• Must adhere to a strict confidentiality policy and sign a confidentiality agreement.
• Other duties may be assigned.

• Language Skills - Ability to read and write in English and interpret documents, instructions, and procedure manuals. Ability to write routine reports, create Excel spreadsheets and correspondence in English. Ability to speak effectively before groups of employees in English. English/Spanish bilingual abilities are a plus.
• Mathematical Skills - Ability to work with mathematical concepts and calculations such as proportions, percentages, differences, and some statistical analysis.
• Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills - Ability to type and use personal computer software including MS Word, Excel, and Power Point to create spreadsheets, reports, correspondence, and presentations. Ability to learn and use new software applications. Ability to use the Internet to acquire information and use Internet based software systems. Ability to use mobile devices including smartphones and tablets.

High school diploma or equivalent GED. Must have 1-3 years' previous experience as an Administrative Assistant. Demonstrated proficiency in Microsoft Office, including Word, Excel, and PowerPoint. Experience maintaining electronic and paper filing systems. Strong written and verbal communication skills and demonstrated customer service skills required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this job, the employee is frequently required to sit, stand, and use hands to operate a computer, telephone, and other standard office equipment. The employee occasionally is required to reach with hands and arms, climb ladders, balance, stoop, kneel, crouch, or crawl.

Vision abilities required by this job include close vision. The employee must occasionally lift or move up to 35 pounds.

The position requires sustained concentration for long periods of time, attention to detail, and accuracy. The ability to get along with others, work under stress, be adaptable while managing interruptions, remain calm and professional in stressful situations are essential to the job.

This position is primarily performed indoors and is open to the public. The role involves frequent interactions with visitors, customers, vendors, and staff. The employee must maintain confidentiality, communicate effectively and professionally in person, by telephone, and electronically. The noise level in the work environment is typically quiet to moderate.

Work performance will be evaluated regularly, covering the following areas, as well as other areas: job knowledge, attendance, dependability, problem solving, customer relations, attention to detail, safety, and organizational relations. It is essential that employees be able to perform their tasks at the highest level of performance.