Billing Clerk – Automotive Dealership – South Houston

Overview

Billing Clerk – Automotive Dealership – South Houston

Location: South Houston
Employment Type: Full-Time

We are seeking an experienced and detail‑oriented Billing Clerk to join our automotive dealership team. The ideal candidate is accurate, organized, and capable of maintaining a high degree of professionalism while handling sensitive financial data. This role plays a critical part in ensuring the integrity and efficiency of our dealership’s accounting operations.

• Process all vehicle sales paperwork, including retail, wholesale, and dealer‑trade transactions
• Prepare and verify title documents, contracts, and other required forms
• Accurately bill new and used vehicle deals in accordance with dealership and state guidelines
• Ensure all deal jackets contain proper documentation before sending to accounting
• Work closely with sales, finance, and management teams to resolve discrepancies
• Maintain organized digital and physical billing records
• Reconcile billing schedules and support end‑of‑month processes
• Assist with DMV or third‑party submissions as needed
• Perform inventory management tasks, including maintaining accurate vehicle records
• Stock in new and used vehicles into the dealership management system (DMS)
• Verify VIN numbers, model details, pricing, and applicable fees during stock‑in process

• Minimum of 2 years of billing, accounting, or office administration experience (automotive dealership experience strongly preferred)
• Strong attention to detail and ability to work with high transaction volume
• Proficiency with dealership management systems (DMS) such as CDK, Reynolds & Reynolds, Dealer track, or equivalent
• Strong understanding of titling procedures and state‑specific documentation
• Excellent communication skills and ability to work cross‑functionally
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment

• Reliable, proactive, and committed to accuracy
• Comfortable working with confidential and sensitive financial information
• A team player who contributes to a positive and productive workplace