Administrative Assistant

Description

We are looking for a skilled Administrative Assistant to join our client's team on a contract basis in South Hadley, Massachusetts. This role requires a detail-oriented and organized individual to support daily office operations, ensuring smooth workflows and efficient communication. The ideal candidate will excel in administrative tasks and be comfortable handling responsibilities such as data entry, answering calls, and managing receptionist duties.

Responsibilities:

- Manage incoming phone calls by providing accurate information and directing inquiries to the appropriate departments.

- Perform data entry tasks with a high level of accuracy to maintain and update company records.

- Provide administrative support to ensure the office operates efficiently and effectively.

- Greet visitors and clients professionally while addressing their needs or directing them appropriately.

- Organize and maintain office files, ensuring documents are easily accessible and properly labeled.

- Assist with scheduling meetings, appointments, and other calendar-related tasks.

- Collaborate with team members to address administrative challenges and improve processes.

- Prepare reports and documents as requested by management.

- Monitor office supplies and coordinate replenishment when needed.

- Uphold professionalism and confidentiality in all communications and interactions.

Requirements - Proven experience in administrative roles or similar positions.

- Strong proficiency in data entry and managing office records.

- Excellent communication skills, both verbal and written.

- Ability to handle a multi-line phone system and direct calls effectively.

- Familiarity with receptionist duties, including greeting visitors and managing inquiries.

- Demonstrated organizational skills with attention to detail.

- Proficiency in office software such as Microsoft Office Suite.

- Ability to multitask and prioritize tasks in a dynamic work environment. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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